Personal Assistant

5 days ago

Singapore THE PAN PACIFIC HOTEL SINGAPORE Full time

The Personal Assistant provides confidential secretarial and administrative support to the Hotel Manager. This position performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional running of the Operations.

It is expected that they have a genuine appreciation for and understanding of protocol, discretion and professionalism, is able to accept and assume responsibility, and has the ability to interpret and make decisions in accordance with the established policies and procedures of the company. The position handles work of a confidential and/or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact and diplomacy as well as knowledge of the company policies and procedures.

**Responsibilities**
- Provide full administrative and secretarial support to the Hotel Manager as well as assisting with the ensuring smooth operations within the Executive Office. Possess strong organising skills and flair to handle requests of diverse nature efficiently and effectively.
- Maintains schedules of work assigned to departments or divisions; tracks progress of assigned projects; follows up to obtain status report; and prepare summaries of project status for review by the Hotel Manager
- Creates and maintains effective workflow and communications to accomplish the work of the Hotel Manager’s office which includes the handling of a variety of meetings, correspondence and tasks simultaneously.
- Serves as liaison between the Hotel Manager and the Divisional and Departmental Managers.
- Provide coverage to the Executive Assistant of the General Manager when they are on leave.

**Administration Support**
- Handle all secretarial work for the office of Hotel Manager.
- Answer telephone calls and take messages for the Hotel Manager.
- Maintain and update electronically business contacts of the Hotel Manager.
- Handle and distribute incoming and outgoing mail and packages and liaise with couriers where need be.
- Consolidate operational reports and information.
- Copy, bound and scan relevant documents, including monthly reports.
- Prepare presentations and reports as requested.
- Collate information and provide to the Hotel Manager as and when requested.
- Organise travel and business trips.
- Operate and maintain standard office equipment other than computers such as telephone, photocopier and electronic peripherals.
- Liaise between external and internal guests, corporate office, Pan Pacific properties and owning companies by telephone or directly in person.

**Meetings Organisation**
- Maintain organised and appropriate diary management of the Hotel Manager.
- Maintain schedules and calendars of the Hotel Manager.
- Confirm appointments and meetings after consulting with the Hotel Manager and availability.
- Schedule meetings contacting participants, organising meeting venues, arranging refreshments and equipment as requested.
- Coordinate meetings with suppliers and cold callers.
- Attend meetings as requested.
- Take and distribute meetings and walkarounds minutes to appropriate individuals.
- Prepare agendas for meetings.
- Print documents in advance for all meetings involving the Hotel Manager.

**Others**
- Maintain highest standard of professionalism, ethics and attitude towards hotel guests, clients and other associates.
- Adhere to personal grooming as per the Hotel standards and maintain high standards of grooming.
- Perform related duties and special projects as assigned.

  • Personal Assistant

    3 days ago

    Singapore WHITE PEBBLE Full time

    **You Will**: - Expertly support the co-founder in both Executive and Personal administrations (i.e 50-50 split) - Provide effective day-to-day secretarial assistance to the Co-Founder related to office as well as household matters - Organise and maintain the Co-Founder’s schedule; this includes but is not limited to: setting up appointments, managing...

  • Personal Assistant

    5 days ago

    Singapore VELAN TRADING PTE. LTD. Full time

    We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when...

  • Personal Assistant

    7 days ago

    Singapore Observational & Pragmatic Research Institute Pte Ltd Full time

    **THE ROLE** We are looking for a motivated Personal Assistant to work alongside the Senior Assistant and our dynamic global administration team to assist with all matters relating to the Directors’ duties. You will be part of a leading and fast-growing global healthcare research organisation with offices and collaborations around the world. Alongside...

  • Personal Assistant

    7 days ago

    Singapore LETACT CLOUD PTE. LTD. Full time

    Job Title: Personal Assistant (PA) Location: Suntec Tower 3 **Salary**: S$4,000 - S$4,500 Experience Required: Minimum 2 years in a Personal Assistant or similar role **Job Description**: Key Responsibilities: **Calendar & Schedule Management**: - Coordinate and maintain the executive’s calendar, including scheduling meetings, appointments, and travel...

  • Personal Assistant

    2 weeks ago

    Singapore EPICSOFT ASIA PTE. LTD. Full time

    We are seeking a highly organised, discreet, and proactive Personal Assistant (PA) to provide comprehensive support to our Founder/Chairman. This role blends executive and personal assistance, including calendar management, meeting coordination, complex travel planning, and handling confidential matters. The ideal candidate is resourceful, meticulous, and...

  • Personal Assistant

    5 days ago

    Singapore RXP Full time

    We are seeking a dedicated, organized, and proactive Personal Assistant to provide high-level administrative and personal support to [Executive/Manager/Individual Name]. This role requires exceptional multitasking abilities, a high degree of confidentiality, and a keen eye for detail. As a Personal Assistant, you will be responsible for managing schedules,...

  • Personal assistant

    2 weeks ago

    Singapore ACTIVE HR MANAGEMENT PTE. LTD. Full time $30,000 - $60,000 per year

    A personal assistant (PA) for an actormanages their professional and personal life, coordinating schedules, arranging travel, handling communications, and assisting with public appearances.act as a crucial link between the actor, their management, and various other contacts to ensure a seamless daily routine and protect confidentiality.Responsibilities·...

  • Personal Assistant

    1 week ago

    Singapore EPICSOFT ASIA PTE. LTD. Full time $60,000 - $80,000 per year

    We are seeking a highly organised, discreet, and proactive Personal Assistant (PA) to provide comprehensive support to our Founder/Chairman. This role blends executive and personal assistance, including calendar management, meeting coordination, complex travel planning, and handling confidential matters. The ideal candidate is resourceful, meticulous, and...

  • Personal Assistant

    7 days ago

    Singapore DELTON MARINE PTE. LTD. Full time

    Job Summary: ⸻ Key Responsibilities: - Manage calendars, schedule meetings, and coordinate appointments. - Organize travel arrangements, including flights, accommodations, and itineraries. - Prepare reports, presentations, and documents as needed. - Run personal errands and manage household or personal tasks when required. - Maintain confidentiality and...

  • Personal Assistant

    7 days ago

    Singapore DW CAPITAL HOLDINGS PTE. LTD. Full time

    **Responsibilities**: - Provide comprehensive secretarial, personal assistance, and administrative support to the Executive Officer and family on personal and household matters. - Oversee the procurement of household items, including groceries, cleaning supplies, and other essentials. - Adapt proactively to the evolving schedules and needs of the family,...