Personal Assistant to Director
3 days ago
**Personal Assistant to the Director
Roles and Responsibilities:
1. Administrative Support:
- Provide comprehensive administrative support to the Director, including managing calendars, scheduling meetings, and handling correspondence.
- Prepare, proofread, and edit documents, reports, and presentations.
- Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
- Organize and maintain confidential files and records, ensuring they are easily accessible.
2. Communication Management:
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Draft and respond to correspondence as directed by the Director.
3. Meeting Coordination:
- Schedule and coordinate meetings, ensuring all logístical aspects are handled efficiently.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Ensure the Director is well-prepared for all meetings and events.
4. Project Management:
- Assist in the planning, execution, and monitoring of projects and initiatives led by the Director.
- Track project timelines, deliverables, and budgets, providing regular updates to the Director.
- Conduct research and compile data to support decision-making processes.
5. Office Management:
- Oversee the general office operations, ensuring a smooth and efficient work environment.
- Manage office supplies and equipment, placing orders and maintaining inventory as needed.
6. Event Planning:
- Plan and coordinate events, conferences, and other activities hosted by the Director.
- Handle all event logistics, including venue selection, catering, invitations, and guest lists.
- Ensure events run smoothly and address any issues that arise promptly.
7. Personal Assistance:
- Assist with personal tasks and errands as required by the Director, maintaining a professional and discreet approach with full confidentiality and secrecy.
- Manage the Director’s personal appointments and schedule as needed.
8. Confidentiality and Professionalism:
- Handle all sensitive information with the utmost confidentiality and discretion.
- Maintain a professional demeanor and appearance at all times, representing the Director and the organization positively.
9. Other Duties:
- Perform additional duties as assigned by the Director to support the overall goals of the organization.
**Qualifications:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle multiple tasks simultaneously and work under pressure.
- High level of professionalism and confidentiality.
- Flexibility and adaptability to changing priorities and schedules.
- Strong interpersonal skills and the ability to work well with diverse groups.
-
Personal Assistant to Director
2 weeks ago
Singapore SPACE REALTY PTE. LTD. Full timeHere’s a comprehensive job description and requirements list for a Personal Assistant (PA) to the Director of a Coliving Company. This role typically involves a mix of administrative, operational, and personal support, with an emphasis on discretion, flexibility, and organization. **Job Title: Personal Assistant to the Director** Location:...
-
Personal Assistant to Director
2 weeks ago
Singapore BLACKOAK LLC Full time**Job Requirements**: - Diploma holder or ‘A’ levels or equivalent. - Able to speak and write fluent English - Proficiency in Microsoft Office is essential - Previous experience as a personal assistant or in a similar role is highly desirable - Have a pleasant and dynamic personality, and be willing to work overtime if required - Able to work...
-
Personal Assistant to Director
1 week ago
Singapore Quality Zone Technologies Pte. Ltd. Full time**Personal Assistant**: We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for our Director. You will also report directly to the General Manager to oversee In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to...
-
Personal Assistant to Director
3 days ago
Singapore SINGHAIYI GROUP PTE. LTD. Full time**Personal Assistant to Director** You will provide high-level secretarial and administrative support to the Director. You will work with minimum supervision and manage confidential & sensitive matters professionally. **Duties**: - Provide administrative & secretarial support to the Director - Assist the Director in business-related matters (e.g.,...
-
Personal Assistant to Director
2 weeks ago
Singapore AWESOME BUSINESS CONSULTING MANAGEMENT PTE. LTD. Full time**Job Description**: - Handle matters to the Director with discretion and maintain the confidentiality of the Director’s personal information. - Perform any other duties as and when assigned by the Director. **Requirements**: - Must be able to travel overseas with the Director for business assignments. - Minimum Diploma in Business...
-
Personal Assistant to Director
5 days ago
Singapore Qzonetech Full timeWe are looking for a versatile, highly-organised, multi-tasker and meticulous personal assistant to perform personalised administrative duties for our Director. You will also report directly to the General Manager for overseeing. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required...
-
Personal Assistant to Director
1 week ago
Singapore Qzonetech Full timeWe are looking for a versatile, highly-organised, multi-tasker and meticulous personal assistant to perform personalised administrative duties for our Director. You will also report directly to the General Manager for overseeing. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required...
-
Personal Assistant to Director
1 week ago
Singapore ML Systems Integrator Pte Ltd Full timeAs personal assistant, you will manage schedules, coordinate meetings, and handle correspondence. Key Responsibilities Provide full administrative support to the Director, including calendar management, meeting coordination, travel arrangements, personal administrative matters and follow-ups. Assist in managing internal and external communications on behalf...
-
Personal Assistant to Director
1 week ago
Singapore PINK ENTERTAINMENT LLP Full timeRole Description This is a full-time on-site role as a Personal Assistant to an Insurance Director in Singapore. As a Personal and Admin Assistant, you will be responsible for providing executive administrative assistance and utilizing clerical skills. Effective administration skills and attention to details are essential in this role. Key Responsibilities...
-
Personal Assistant to Director
1 week ago
Singapore HEINDRICH TRADING PTE. LTD. Full time**Personal Assistant to Director (Export/Import, Commodities)** **Key Responsibilities: **1. Administrative Support**: - Manage the director’s calendar, scheduling meetings and appointments related to export/import operations. - Organize and maintain documentation, records, contracts and trade agreements. - Prepare and edit reports, presentations, and...
