Personal Assistant to Director

7 days ago

Singapore Qzonetech Full time

We are looking for a versatile, highly-organised, multi-tasker and meticulous personal assistant to perform personalised administrative duties for our Director. You will also report directly to the General Manager for overseeing.
In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence. You may also be required to make travel arrangements and assist with other duties when required.
Are you an individual with these qualities?
• Strong analytical problem solving skills

  • Good interpersonal and communication skills (written and oral)
  • Self-motivated, creative and ability to work independently

If so, we want you
Your duties include but are not limited to:
Daily keep track of Directors’ work and calendars
Scheduling appointments, maintaining an events calendar, and sending reminders
Assist the Director with general office administration and personal matters
Copying, scanning, and faxing documents, as well as taking notes
Preparing facilities for scheduled events and arranging refreshments, if required
Ordering office supplies and replacements, as well as managing mail and courier services
Arrange travel & hotel arrangements for the director and company
Arrange meetings & take minutes
Typing, formatting, and editing reports, documents, presentations and keeping records
Assist the Director with marketing and business development tasks
Liaise with clients, staff, vendors, overseas suppliers, and others
Perform general office maintenance duties and ad hoc administrative duties as assigned
Attend sales meetings with Director and perform follow-up
Reporting to senior management and performing secretarial and administrative duties
Observing best business practices and etiquette
Why work with us?
• You’ll be exposed to multiple industries (from construction to retail, to F&B)
• You’ll have the opportunity to work in a fast-growing company
Requirements
• Diploma/degree holder with at least 1 year of working experience
• Proficient in Google Workspace Apps and Microsoft Office Applications are added advantage
• Fluent in English and Mandarin (written and spoken)
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