Administrative Executive

Posting Description:
**Administrative Executive**

This role will be reporting to the Team Business Manager and will assist with day-to-day administrative duties and billing processes in supporting a team of about 30 team members in Singapore, Malaysia and Hong Kong.

**Aon is in the business of better decisions**

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

**What the day will look like**

System and Data Management
- Billing Processes - assist teams with monthly billing based on instruction from Business Managers, follow up with team on required supporting documents required
- Billing Data - follow up with individual Account Manager on fee and billing information per Captive on a yearly basic as well as adhoc changes/update throughout the year based on renewal date
- Qlikview TRS Report - assist Business Manager in preparation of time recovery analysis for clients as required
- Workday Expenses and Coupa System - assist team with any queries on expenses and coupa system by liaising with the Finance Team
- Eglobal Data Management - assist Business Manager to ensure contractual periods are updated in system where required, active users, lapse policies etc.
- Aon Connect Compliance - enter opportunities and upkeep of data in system, run weekly report for management meeting.
- Eglobal Client Database - assist team to complete creation of new client code form, upkeep data
- Revenue Share Form Database - assist team to complete RSF, upkeep data, follow up signed RSF, filing.
- Eglobal Invoices Database -upkeep data upon monthly invoices done with description, sub-agent, payaway details.
- Receivables Database - chasers sent monthly and follow up on status, update and upkeep the data with status reporting in order to minimise bad debts.
- Ensure work done in accordance to Aon’s Branding - ensure latest Aon standard templates are ready for team use, client contract/agreement are in accordance to Aon standards/guidelines, assist in formatting of reports/presentation as and when required by team

Office Management
- Assist with day-to-day office management (ready stock for stationery, ordering of business cards, office pass and wifi arrangement for visitors, collecting/distributing of letters, courier arrangement, attend to any admin issues raised by team members etc)
- Travel arrangement for the team (Flights/Accommodations/Visas Application) mainly in support of Risk Engineering team in Singapore, Malaysia and Hong Kong to minimise travel expenditure and ensure proper documentation obtained prior travels.
- Assist with monthly Expense claim submission for Team Heads.
- Assist with Onboarding of new joiners (APAC System Access Application, AMEX GBT Travel Profile etc)
- Assist in organising of team events
- Other ad-hoc duties assigned by Team Business Manager or team

**Skills and experience that will lead to success**
- Preferably 2-3 years of admin experience, basic knowledge of accounting
- Team player
- Good Interpersonal skills - able to work well with all levels of staff
- Strong in MS Excel, MS Powerpoint and MS Words
- Independent with minimum supervision

**How we support our colleagues**

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.