HR and Administrative

**Role Description**

**Recruitment**

1) Involved in hiring activities for overseas entities in particular Singapore in a fast-paced environment.

3) Raise Manpower Requisition form to get budget approval for headcount hiring, and answer questions from HR Director in Beijing

4) Understanding of job requirements and draft job ads that complies with MOM regulations. Liaise with hiring managers to select, arrange and perform interviews. Gather necessary information during interviews and provide feedback to hiring managers

**Staff Movements, Work Pass, HR related support**

1) In charge of Orientation, onboarding and offboarding for employees and update Staff Database;
2) Handle and Follow up on employee-employer related matters independently

2) Take charge of complete HR & Admin processes for Singapore.

3) Maintain employees Personal files, keep up-to-date copies of HR policies, update Employee Handbook

4) Apply, renew, cancel SG work passes, arrange security bond to ensure compliance.

5) Key in dental/ optical/health screening claims into records and keep receipts for supporting. Prepare these claims for payroll for each month.

6) Maintain and negotiate Office health & medical & office insurances renewal and claims

7) Support in Department Budget preparation & monitoring of overseas HR Labor expenses costing matters, support in Annual Departmental budgeting

8) Collect, consolidate all overseas HR labor expenses for Group HR reporting in Beijing

**HRBP and HR operations**

1) Be the point of contact for HR business partnering for Singapore and Overseas Entities

2) Oversee end-to-end recruitment process as well as onboarding/offboarding arrangements

3) Collaborate with Global HQ / HQ to draft HR policies and processes to be rolled out overseas (in accordance to local laws)

4) Provide professional advice to the respective Country GMs, HODs in any HR programs including HRM System improvement

5) Responsible for HR, Corporate/Regional Events, etc., related budget and cost expenditure monitoring

**Performance Management and Projects**

1) Keep proper records of all JDs, KPIs and Performance evaluations for all overseas entities.

3) when assigned to specific projects involved, provide adequate support and documents preparations

4) willing to research on your own and self-learner, comfortable with working alone and with mínimal supervision

**Compensation and benefits**

1) Learn and understand payroll regulations for Overseas Entities

2) Conduct salary benchmarking and analysis against industry trends.

3) Prepare monthly payroll reports for HR Director's approval, explain payroll regulations and payments special items

4) Learn and understand local income tax regulations for payroll purposes

**Coordinate Training & Staff Activities**

1) Maintain Training Database and liaise with external training parties and coordinating training activities with service-provider and departments

2) Engagement: Arrange employee engagement activities and team building activities. E.g. Organize lunch talks, monthly birthday celebration, anniversary celebration.

handling employee relations issues, administering HR programs, coordinating events and team bonding recreation activities, payroll processing and supporting the HR team with other initiatives as needed.

**Office Administration**

1) staff card access management

2) Upkeep of office facilities (aircon, lights, fire extinguisher, etc) and office supplies (business cards, etc), replenish of pantry, liaise with office building management or source for vendors. Support in office lease matters.

3) Maintain Admin Expenses record to analyse office expenses for cost control.

4) Maintain contact lists, prepare yearly Overseas Office Calendar

**Qualifications**
- Bachelor's degree or higher in Human Resources, Business Administration, or a related field
- At least 3 years of experience as an HR Generalist, HR & Admin Executive positions or in a related role
- Ability to work independently, prioritize tasks with sense of urgency
- Strong knowledge in local employment laws, labor regulations, TAFEP practices and MOM work pass requirements (COMPASS, quota matters)
- Strong interpersonal skills to maintain positive relationships with employees
- Experience with HRIS system Info Tech, SAP and proficiency in Microsoft Office
- Able to start work immediately or on a short notice is highly advantageous

**Job Types**: Full-time, Permanent

Pay: $3,500.00 - $4,500.00 per month

**Benefits**:

- Cell phone reimbursement
- Dental insurance
- Food allowance
- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

Work Location: In person