Administrative Executive

2 weeks ago


Buona Vista, Singapore Jobline Resources Pte Ltd Full time

**Responsibilities**:

- Provides personalized secretarial and organized administrative support for the team/department
- Primary point of contact for the team/department between internal/external clients
- Maintain master calendar of all meetings, events, conferences
- Maintain daily e-schedule, arrange meetings/appointments and provide reminders as needed
- Arrange travel, hotel and dining arrangements as needed
- Meeting arrangement on booking of rooms and refreshment
- Produce professional quality reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system for record purpose
- Compile and submission of executives claims to Finance
- Arrange for new staff & resign staff
- Raise documents for management approval - PSRF, special payment form, Ringgi, etc
- Verify vendors quotation and invoices (for non-trade) before submitting to manager for approval
- Any other ad hoc tasks as assigned from time to time or from other team members

**Requirements**:

- Minimum GCE “O” Level or Diploma in any discipline
- Minimum 3 years’ experience as an Administrative Assistant, Executive Assistant or in other secretarial position
- Full knowledge of office management systems and procedures
- Ability to multitask and prioritize daily workload
- Proficiency in English in both verbal and written communications skills
- Exemplary planning and time management skills
- Ability to work in a fast pace environment
- Knowledgeable in computer skills such as MS Office - Outlook, Word, Excel and Powerpoint
- Handle with discretion on personal and confidential information


  • Executive

    2 weeks ago


    Buona Vista, Singapore National Healthcare Group Corporate Office (NHGHQ) Full time

    **Responsibilities**: - Provide administrative support and coordination for the establishment, publicity and day-to-day activities of the **Academy for Clinician Scientists and Innovators**: - Lead administration of **recognition awards **for research and innovation excellence. - Provide support in organising **networking platforms and thematic...

  • Team Administrator

    2 weeks ago


    Buona Vista, Singapore EAGLESTAR MARINE (S) PTE. LTD. Full time

    5 years exp **Roles & Responsibilities** Provide high-quality secretarial and administrative support services to Department Head to ensure the office is efficiently and effectively managed to achieve the company’s goals and objectives. **Key Accountabilities** - To manage all correspondences including attending to incoming calls from external parties...


  • Buona Vista, Singapore National Healthcare Group Corporate Office (NHGHQ) Full time

    The job-holder will support staff welfare and engagement matters for NHG HQ and lead the planning and execution of assigned events and programmes.Assist in facilitating the creation of an engaged workforce in alignment with NHG’s vision. This will be achieved through the following: - Assist and/or lead in the planning of workplace health, staff engagement...


  • Buona Vista, Singapore A*STAR Agency for Science, Technology and Research Full time

    The role of the Associate/Snr Associate includes, but is not limited to, the following: Collation and checking of grants documentation (e.g. proposals, reports, variation requests, fund requisitions) to facilitate proposal evaluation process. Secretariat duties for the funding initiative, including scheduling meetings, procurement and logistics, record...

  • Executive

    2 weeks ago


    Buona Vista, Singapore National Healthcare Group Corporate Office (NHGHQ) Full time

    Key responsibilities (Healthcare services digitalization): - Work closely with clinician for functional and business requirement gathering in an agile manner - Conduct Requirements analysis (gaps analysis, feasibility and impact analysis) - Ensure good relationship and clear communication on requirements with all stakeholders - Ability to provide precise...

  • HR Executive

    2 weeks ago


    Buona Vista, Singapore Tai Cheong Bakery Pte. Ltd. Full time

    **Responsibilities**: - Job Responsibilities: - Responsible for payroll administration of the company includes year-end reporting for IRAS; - In charge of e-leave management including tracking of staff absence; - Processing payroll; - Maintaining current HR files and databases - Maintaining records related to grievances, performance reviews, and...

  • Executive Assistant

    1 week ago


    Buona Vista, Singapore Digital Avenues Pte Ltd Full time

    Digital Avenues has been servicing clients from across the world since 1999. Over the years, we have developed large-scale and complex products from startups to Fortune 100 companies as well as some of the top universities in the world. The startups we have worked with have given us the opportunity to experiment with and implement new technologies, and this...


  • Buona Vista, Singapore National Healthcare Group Corporate Office (NHGHQ) Full time

    The incumbent will support the Group Integrated Care (GIC) Office in the development and maintenance of financing models for the Integrated Care Organisations (ICO) under the National Healthcare Group (NHG). He/She is responsible for supporting in keeping abreast of local, national and international developments and conducting comprehensive literature...


  • Buona Vista, Singapore Illumina Full time

    What if the work you did every day could impact the lives of people you know? Or all of humanity? At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases...


  • Buona Vista, Singapore A*STAR Agency for Science, Technology and Research Full time

    We are looking for an energetic and dynamic individual to lead a team to plan and execute the refresh offices of A*STAR headquarters. The team will also provide office support services. This role is critical to ensure A*STAR team has a pleasant and conducive work environment and our visitors have a positive meeting experience. Key Accountabilities **1. Lead...