Team Administrator

5 years exp

**Roles & Responsibilities**

Provide high-quality secretarial and administrative support services to Department Head to ensure the office is efficiently and effectively managed to achieve the company’s goals and objectives.

**Key Accountabilities**
- To manage all correspondences including attending to incoming calls from external parties and welcome office guests in a courteous and professional manner
- Effectively manage schedule of meetings and active calendar of appointments
- Plans, coordinates and ensures the Department Head's schedule is monitored
- Works closely and effectively with the Department Head to keep him well informed of upcoming commitments and responsibilities, following up appropriately
- Gather, compile, verify, and analyze information for the Department Head to use in documents such as memos, letters, reports, speeches, presentations, and news releases
- Keeping updated documentation or soft copies of Manuals, Board papers and other departmental privileged documents
- Preparation of documentations and presentation materials
- Handling proper management and filing of confidential document
- Arranging detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings
- Completion of expense reports
- Prioritizes conflicting needs and handles matters efficiently & proactively
- Prepares refreshments for office events and board meetings
- Raising Purchase Order for related expenses
- Support to Department Members where applicable
- Arranging detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings
- Filing of documents
- Support in arranging meetings
- Support with creation of Presentation materials
- Other ad hoc task as and when required

**Qualifications**

**Education**: Dioplma/Degree in Executive Secretarial or equivalent

**Experience**: At least 5 years of experience in similar role to a Senior Management level member

**Specialized knowledge**: Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) & Adobe Acrobat

**Skills and Abilities**:Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills and the ability to build relationships with stakeholders, including employees, Eaglestar Management Team and external parties. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Proven ability to handle confidential information with discretion, and be adaptable to various competing demands. Excellent written and verbal communication skill.

We are a global leader in petroleum logistics solutions. We deliver safe, high quality and comprehensive ocean transportation and specialist petroleum services to the world's largest oil companies, trading houses and refiners. To ensure we offer our customers maximum flexibility, our fleet comprises around 80 crude and clean ships, dynamic positioning shuttle tankers, highly specialised modular capture vessels and a fleet of purpose built lightering support vessels.

Our headquarters is in Kuala Lumpur and we operate regional offices in Singapore, London and Houston together with a lightering base in Galveston, Texas.

We deliver high levels of technical and crew management through our own in-house shipmanagement teams based in Singapore and Houston. We ensure a supply of well trained and experienced seagoing teams through the support of our parent’s maritime academy in Malaysia and through our own manning offices in India and the Philippines as well as representative offices in Bangladesh, Brazil, China and the Ukraine.

We are a private limited company registered in Malaysia and a wholly owned subsidiary of MISC Bhd, the leading Malaysian energy logistics company listed on the Malaysia stock exchange.