Executive Assistant, Apac

3 days ago

Buona Vista, Singapore Illumina Full time

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Responsibilities:

- Reports to SVP and/or above and typically supports a department, function or site.
- Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Develops highly collaborative working relationship with keen understanding of leader’s priorities.
- Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
- Prepares reports by collecting and analyzing information.
- Answers, screens and directs telephone calls.
- Provides information by answering questions and requests.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Organizes, reconciles and submits expense reports in Concur.
- Acts as an ambassador for Illumina - internally & externally, exhibiting a positive attitude and living our values.
- Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally.
- Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
- Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications.
- Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
- Manages confidential information which requires utmost discretion and adherence to corporate governance policies.
- Organizes and plans a variety of events including conferences and meetings.

Requirements:

- Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
- Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level.
- Must have a high level of proficiency in Outlook, Word, Excel and Power Point.

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

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