Finance and Office Administrator

3 days ago


Bedok, Singapore s2s soft Full time

**Key Responsibilities**: This role reports into Finance Manager and will be responsible for locations in Kaki Bukit (Techlink) and Kampong Ampat (KA Place) **Accounting scope**: - Quotation & Purchase Orders - Obtain quotations from suppliers/ vendors and prepare Purchase Order (PO) for all local purchases. - Review claims from employees for all local and overseas expenses prior submission to their manager’s approval - Prepare payment vouchers and bank payment instructions for all purchases, including employee expenses claims and payroll processing. - Management of Petty cash - Prepare and administer local statutory requirement reporting. - Any other duties as assigned - Account Receivable (AR) & System Tools Payment Collection - Work closely with Sales, Service and Logistics Team to ensure timely payment from customers. - Track tools move-in date, prepare COD form (Customer requirements) for GFS to acknowledge tool pickup. Upon customer’s confirmation, invoices will be uploaded into GFS Oracle system for payment processing. - Send/upload SG and Malaysia customers invoices and chase for payment. **Ad-hoc duties**: - Yearly NEA reporting for "Electrical and Electronic Equipment Supply Data" and "NonconsumerE-waste Collection Report" **Office Administration scope**: - Order and set up laptops for new hires/replacement. - Oversee the entire overseas travel request from employees which may include, coordinate with travel agency to check flight itinerary, book air ticket, overseas hotel and car rental arrangement. - Identify and negotiate with local hotels for corporate hotels in Singapore for overseas visitors. - Support overseas visitors to Mattson Technology Singapore on Singapore hotel reservation request. - Any other duties as assigned **Ad-hoc duties**: - Cover Receptionist duty - Office administration which may include purchase of office supplies, like stationeries, office refreshments and facilities supplies. - Key Requirements for the job incumbent: - Possess a Diploma in Accounting, Finance or Business Administration or its equivalents with at least 3-5 years in accounting functions like AP and/ or AR with a strong understanding of accounting principles. - Proficiency in Microsoft Office Applications, in particular Excel - Is meticulous and able to work independently with a high degree of accuracy and efficiency. Work experience in SAP would be an advantage. **Job Type**: Contract Contract length: 12 months Schedule: - Monday to Friday **Experience**: - Finance: 1 year (preferred)


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