Office Administrator/receptionist
6 hours ago
**Key Responsibilities - Office Administration scope**:
Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries.
Oversee the entire overseas travel request from upper management which include, coordinate with travel agency on flight itinerary, book air ticket, hotel, and car rental arrangement.
MRO activities - order stationery, pantry items, office equipment which will include stock taking of administrative items.
Maintains employee and department directories as a guide for directing visitors.
Host guests in areas of service as necessary.
Handles outgoing mails; sorts and distributes incoming mails.
Track stocks of basic office supplies, refreshments, and facilities supplies. Place replenishment when necessary.
Responsible for operating and maintaining office machines, including printers, copiers, and other office equipment.
Participate, plan, and organise in all company events as part of the organising committee member.
Ensures compliance with company rules, activities, and regulations in the office area.
Support in documenting meeting minutes for executives.
Facilitate in structuring company’s reports, meetings, & records in standardization.
Submit timely reports and prepare presentations/proposals as assigned.
Perform all other tasks or projects as assigned by material management.
Excellent interpersonal and customer service skills
Excellent organizational skills
Knowledge & Experience (Plus)
Experience with different type of purchasing processing, quotations process, pricings process.
Experience with supplier negotiates prices, terms, and rebates with suppliers, manufacturers, and Trade Partners.
Knowledge of logistics delivery’s, inter and intra company purchasing process.
Vendor / Supplier qualification and on-boarding process.
Handling and contacting local and overseas vendors for validations.
SAP PR - creation, change, delete.
SAP PR - Release strategy, approval process flow, SAP workflows knowledge
SAP Vendor invoices process knowledge.
SAP Purchasing and financial knowledge.
**Key Requirements for the job incumbent**:
Proficiency in Microsoft Office Applications, in PowerPoint, Word or Excel would be highly preferred.
Is meticulous and able to work independently.
Good administrative professionals, highly organized, multitaskers with skill sets that include at least some proficiency in several areas, like communication, creating solutions, and technology.
Involves high volume of varies duties in fast-paced environment. Individual is deadline-driven. Can balance multiple tasks simultaneously. Planning, prioritizing, and the ability to think strategically are useful skills that elevate administrators in this career opportunity.
Individual who exuberates excellent professionalism, good work ethic, positive attitude, displaying integrity/ honesty and projecting a pleasant personality, are important and highly desirable.
**Job Type**: Contract
Schedule:
- Monday to Friday
Supplemental pay types:
- 13th month salary
**Experience**:
- office administration: 1 year (preferred)
-
School Receptionist #Siglap
4 days ago
Bedok, Singapore GREENSAFE INTERNATIONAL PTE. LTD. Full timeWorking Hours Mondays to Fridays: 6.45am to 4.15pm , inclusive of 1hr lunch break School Holidays: 7.00am to 4.30pm , inclusive of 1hr lunch break Service not required on Saturdays, Sundays and gazetted public holidays Qualification Full GCE ‘N’ / ‘O’or its equivalent Skills Data entry Basic proficiency in MS office (Word,excel)Communication &...
-
Office Administrator
1 week ago
Bedok, Singapore S2S SOFT LLC Full time**OFFICE ADMINISTRATION -**: **Key Responsibilities - Office Administration scope**: Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries. Oversee the entire overseas travel request from upper management which include, coordinate with travel agency on flight itinerary, book air ticket, hotel,...
-
Office Administrator
1 week ago
Bedok, Singapore s2s soft Full time**OFFICE ADMINISTRATION -**: **Key Responsibilities - Office Administration scope**: Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries. Oversee the entire overseas travel request from upper management which include, coordinate with travel agency on flight itinerary, book air ticket, hotel,...
-
Office Administration
6 hours ago
Bedok, Singapore S2S soft LLC Full time**Job Title : Office admin** **Job Location : kaki bukit ,Singapore(ONSITE)** **Duration : Contract** **Client : Mattson** OFFICE ADMINISTRATION -: Key Responsibilities - Office Administration scope: Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries. Oversee the entire overseas travel...
-
Office Administrator
1 week ago
Bedok, Singapore BizCare Personnel Services Full time**Salary**: $2800-$3300 **Working hours**: 9am-6pm (Mon-Fri) - Reporting to the Manager, Administration, responsible for office admin related matters. **Responsibilities**: - Assist with daily administrative and office duties such as answering phone calls, attending to visitors, courier, inventory control, stock replenishment, pantry / stationary ordering...
-
Office Administrator
1 week ago
Bedok, Singapore Precise Auto Service Full timeAssist with day-to-day site admin functions - Manage the provision of all office services, i.e. reception, phone, fax, mail, stationary, courier services, office equipment, etc - Support the day-to-day aspects of records management for various users. - Inputs document data into the standard registers ensuring that the information is accurate and up to...
-
Administrative Officer
4 days ago
Bedok, Singapore Cushman & Wakefield Full time**Job Title** Administrative Officer **Job Description Summary** **About the Role**: - Data entry of relevant information into database. - Prepare fault report summary for submission. - Monitor feedback in Jobs Management Module (JMM) and assign the work task to others to follow up. Provide updates to the feedback when required. - Assist in preparing...
-
Office Administrator
4 days ago
Bedok, Singapore Atec automotive Pte Ltd Full timewe are looking for an independent and reliable individual who can take charge of administrative issue for our garage. Job scope would be mainly to prep invoice, new contract for new vehicle hirer, All administrative issue pertaining to vehicle hiring/ repairs i.e check vehicle before leasing out, check vehicle before taking back and lastly prepare monthly...
-
Receptionist
2 days ago
Bedok, Singapore S2S Soft Full timeKeep the front desk tidy and presentable with all necessary material (pens, forms, paper etc.) Greet and welcome guests Answer questions and address complaints Answer all incoming calls and redirect them or keep messages Receive letters, packages etc. and distribute them Prepare outgoing mail by drafting correspondence, securing parcels etc. Monitor...
-
Admin Support Staff
4 days ago
Bedok, Singapore SEACARE MANPOWER SERVICES PTE Ltd Full timeDescription Contract detailsContract duration: 12 months contract (Option to extend another year) 1 Jan 2026 to 31 Dec 2026 Working hours Mondays to Fridays: 6.45am to 4.15pm , inclusive of 1hr lunch break School Holidays: 7.00am to 4.30pm , inclusive of 1hr lunch break Job Scope Dealing with counter enquiries Handling calls Compilation of statistic HR...