Executive / Senior Executive Assistant (Stipend &

3 days ago


Buona Vista, Singapore A*STAR Agency for Science, Technology and Research Full time

Our vision at A*STAR Graduate Academy (A*GA) is to make A*STAR a global nexus for scientific talent. We are committed to nurturing and grooming a new generation of talented scientists and researchers who will spearhead Singapore’s ambition of becoming a world-class scientific hub. Through a comprehensive suite of undergraduate, PhD and post-doctoral scholarships, A*GA supports top-class education both locally and overseas to help passionate individuals realise their full potential. We also identify science talents through extensive outreach programmes and internships to nurture a diverse group of scientific talent to the fulfilment of AGA’s vision.

This role comes under the department of Systems and Processes (S&P). The S&P function is a centralized hub of scholarship and internship administrative and operational duties that are characterized by multi-tiered levels of service and service responses. The department aims to provide services in the most efficient way with a customer focused mindset.

What to expect
- As Sub Team Lead for Systems and Processing, responsibilities include organising the team, as well as vendors processing work.
- Trainer for both inhouse and outsource team members on stipends, claims and financial workstream.
- Provide support for the stipends, claims and finance workstream of A*STAR scholarship programmes, data collation and database management.
- Manage queries from various stakeholders with regards to stipends, claims and finance workstream.
- Be an expert in the SAP software/system - develop and implement efficient solutions to payroll processing, while adhering to department policies.
- Assist Head of Systems and Processes in reviewing and enhancement of the payroll processes.
- Participate as a member in various digitalisation projects such as UAT for any system enhancements, including data cleansing.
- Support any other duties/projects assigned by RO

How to Succeed
- Preferably with 5 to 8 years of admin experience
- Ability to learn and operate a bespoke onboarding system
- Self motivated who is meticulous and well-organised
- Pro-active, quality conscious, attentive to details and results-oriented
- An excellent team player who is resourceful with good communications and interpersonal skills



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