Customer Service Assistant

4 days ago

East Region, Singapore TheSeafoodCompany Pte Ltd Full time $30,000 - $60,000 per year

About Us

TheSeafoodCompany is a leading seafood and grocery items company headquartered in Singapore, dedicated to sourcing, processing, customising and supplying premium seafood to hotels, restaurants, retailers, and partners both locally and globally. As the parent company, we also own and operate Seaco, our direct-to-consumer brand bringing restaurant-quality seafood directly to homes across Singapore.

Key Responsibilities:

1. Order Processing:

  • Receive and review customer orders, ensuring accuracy and completeness.
  • Input orders into the system accurately and in a timely manner.
  • Coordinate with various departments to ensure order fulfilment within specified timelines.
  • Lead and see-through end-to-end delivery process of orders (from arrangement of deliveries to delivery date)
  • Handle returns enquiries and provide clear guidance to customers on return process.
  • Handle all claim matters on defects and wrong pricings, etc.

2. Customer Communication:

  • Communicate with customers regarding order status, delivery timelines, and any relevant updates.
  • Handle customer inquiries and concerns professionally and efficiently.
  • Provide proactive communication to customers regarding any potential delays or issues.
  • Follow up to resolve any issues that arises.

3. Issue Resolution:

  • Investigate and resolve order-related issues promptly and effectively.
  • Collaborate with cross-functional teams to address any challenges in the order fulfilment process,
  • To resolve feedback and address operation challenges.
  • Proactively identify opportunities for process improvement to enhance overall customer satisfaction.

4. Documentation and Record Keeping:

  • Maintain accurate and up-to-date records of customer orders, interactions, and resolutions.
  • Prepare and maintain reports related to order processing metrics.

5. Collaboration:

  • Work closely with the Sales, Warehouse, and Logistics teams to optimize order fulfilment processes.
  • Collaborate with internal stakeholders to ensure alignment on customer expectations and delivery commitments.
  • Foster a positive work environment.

Qualifications:

  • Possess a Diploma or equivalent
  • 1 years of proven experience in customer service, order management, or a related role.
  • Excellent communication and interpersonal skills. Strong proficiency in written and spoken English.
  • Strong organizational and multitasking abilities.
  • Attention to detail and a commitment to accuracy.
  • Problem-solving skills with a proactive and customer-centric approach.
  • Proficiency in using order management systems and related software.

Preferred Skills:

  • Familiarity with order processing systems.
  • Prior experience in a fast-paced customer service environment.
  • Knowledge of supply chain and logistics processes.
  • Ability to adapt to changing priorities and thrive in a dynamic work environment.

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