Executive Assistant

1 week ago

Senoko North, Singapore TAK Products & Services Pte Ltd Full time $60,000 - $120,000 per year

Join Our Passionate Team at TAK

TAK Products & Services is a leading supplier of high-quality surface laminates for interior and architectural applications. We are looking for a proactive and resourceful Executive Assistant to the Business Development Director (Regional) to support regional business initiatives and day-to-day administrative tasks.

This role is ideal for individuals based in Singapore who are excel in office organisation, facilitate effective communication, and ensure timely completion of tasks. If you're a flexible and resourceful professional, ready to contribute to our dynamic team, we invite you to apply and support our regional business development initiatives. You will play a key role in coordinating meetings, preparing business documents, managing schedules, and assisting with travel arrangements across regional markets. A passion for business development and a willingness to support a fast-paced executive environment is essential.

Only Singapore Citizens or Singapore Permanent Residents are eligible to apply for this position.

Responsibilities:

  • Manage and maintain Director's calendar, scheduling appointments, meetings, and travel arrangements.
  • Conduct research, compile data, and prepare reports as required.
  • Perform data analysis to support business development initiatives and provide actionable insights.
  • Draft, edit, and proofread various documents, including emails, memos, and presentations, to ensure accuracy and clarity.
  • Coordinate and facilitate communication between the Director and internal/external stakeholders, fostering positive relationships.
  • Assist in the preparation of materials for meetings, presentations, and conferences, ensuring all necessary documents and information are readily available.
  • Act as a liaison between the Director and team members, facilitating effective communication and collaboration within the department.
  • Monitor deadlines, follow up on actions items, and proactively address issues to ensure the Director's responsibilities are met in a timely manner.
  • Support office and IT administration tasks for the Director's office, including coordinating with vendors, managing office supplies, and assisting with basic IT troubleshooting or coordination.
  • Handle ad-hoc tasks and special projects as assigned, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements:

  • Diploma in any discipline
  • 5 years of proven experience as a Executive Assistant/Personal Assistant or in a similar role.
  • Strong analytical skills and capable of cross-functional collaboration.
  • Excellent verbal and written communication skills.
  • Proficient in using productivity software and tools (e.g., M365)
  • High attention to detail and problem-solving skills.
  • Candidates who require work pass sponsorship need not apply.

Additional Information:

  • The work location is at Vertex @ Ubi
  • 5-day work week (Monday to Friday)
  • Fully on-site position

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