Admin & HR Executive

Overview

Responsible for maintaining accurate financial records, handling daily accounting operations, and supporting HR administration. Ensures compliance with company policies and statutory requirements while providing timely reports and maintaining smooth coordination across departments.

Key Responsibilities

1. Accounting Operations

• Record daily transactions (sales, purchases, payments, receipts).
• Maintain general ledger and ensure all postings are accurate and up to date.
• Manage petty cash and staff expense claims.
• Issue and record customer invoices and supplier bills in Xero.

2. Accounts Receivable (AR)

• Prepare and send invoices to customers.
• Monitor and follow up on overdue payments.
• Reconcile customer statements and maintain accurate records of collections.

3. Accounts Payable (AP)

• Verify supplier invoices and delivery orders.
• Prepare supplier payments (bank transfer, cheque, or online).
• Reconcile supplier statements and resolve any discrepancies.

4. Bank & Account Reconciliation

• Perform monthly bank reconciliations.
• Match transactions with system records and maintain accurate balances.

5. HR & Payroll Administration

• Maintain and update employee records, attendance, and leave tracking.
• Prepare monthly payroll, CPF submissions, and IR8A forms.
• Handle onboarding and offboarding documentation, employment contracts, and staff claims.
• Support HR activities such as recruitment coordination and training arrangements.

6. Financial Reporting & Compliance

• Assist in month-end closing and preparation of management reports (P&L, Balance Sheet).
• Support budgeting, forecasting, and cost analysis.
• Assist with GST and statutory submissions (IRAS, CPF, MOM) when required.
• Ensure all financial and HR documents are properly filed and kept confidential.

7. Coordination & Support

• Liaise with internal departments (Admin, Sales, Operations) for invoice and HR matters.
• Coordinate with external auditors, tax agents, suppliers, and government agencies.
• Provide ad-hoc support to management when needed.

Requirements

• Diploma or higher qualification in Accounting, Finance, or Human Resource Management.
• Minimum 2 years of relevant experience (F&B or manufacturing industry preferred).
• Proficient in Xero accounting software and Microsoft Excel.
• Knowledge of Singapore statutory requirements (CPF, IRAS, MOM).
• Strong attention to detail, good organisational skills, and ability to work independently.