Personal Assistant

We're on the hunt for a Personal Assistant (PA) who keeps things running smoothly and makes sure nothing slips through the cracks. If you're super organized, quick to respond, and love working in a fast-paced environment — you'll fit right in with our team

Our current office is located in Aljunied area.

Candidate should be willing to relocate to 14 Senoko Way(Near Woodlands/Sembawang) around the end of the

Key Responsibilities:

Executive & Calendar Management

• Manage and update monthly and daily calendars for CEO and COO.
• Schedule and coordinate internal/external meetings, reminders, and invites.
• Respond promptly to requests during office hours and beyond (including weekends, when needed).
• Handle ad hoc tasks and last-minute changes efficiently.

Corporate Communication & Coordination

• Represent the management team in communications with stakeholders.
• Draft, proofread, translations, and send correspondence on behalf of management.
• Attend and record minutes for management meetings; follow up on action items.

Travel & Event Planning

• Coordinate business trips (flight, hotel, ground transport) for CEO, COO, and HODs.
• Assist in planning management retreats, festive gifts, and guest hosting.
• Liaise with internal departments to prepare materials, gifts, and venues.

Claims & Reporting

• Process corporate and personal expense claims for CEO and COO.
• Prepare monthly reports, summaries, and corporate presentation decks.
• Track budget meeting documents and align with Finance and HODs.

General Support

• Handle light housekeeping of CEO/COO offices.
• Assist with personal errands or family-related matters as needed.
• Provide office coverage when key admin personnel are on leave.

Requirements:

• Min. 3 years' experience as a PA/EA or similar executive support role.
• Proficient in Microsoft Office, calendar tools, and PowerPoint.
• Strong communication skills
• Able to multitask, prioritize, and act quickly under pressure.
• Comfortable with after-hours responsiveness and confidential matters.
• High emotional intelligence and professional discretion.