Operations Admin Assistant

4 days ago

East Region, Singapore DLM PTE. LTD Full time $25,000 - $30,000 per year

DLM PTE. LTD is hiring a Full time Operations Admin Assistant role in Bedok, Singapore. Apply now to be part of our team.

Job summary:

  • Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
  • 2-3 years of relevant work experience required for this role
  • Working rights required for this role
  • Expected salary: $2,500 - $3,500 per month

Job Description: A Project Admin Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities:

  1. Shop Drawing and Material Submissions: Submit and track shop drawings, material catalogs, and progress claims to ensure timely approval and compliance with project requirements.
  2. Sample Board Preparation: Prepare sample boards for approval as part of the project's material selection and design process.
  3. Resource and Logistics Coordination: Coordinate project resources and logistics in accordance with project schedules, ensuring timely delivery of materials and equipment.
  4. General Administration: Handle general administrative tasks, including document filing, communication with stakeholders, and scheduling meetings.
  5. Vendor Quotation Evaluation: Assist Project Managers in evaluating vendor quotations, ensuring cost-effective and timely procurement of materials and services.
  6. Liaison Between Internal Teams and External Vendors: Serve as a key point of contact between internal colleagues and external vendors, ensuring that all project requirements are met.
  7. Documentation for Project Handover: Assist with the preparation and submission of documentation required for the successful handover of completed projects.

Job Requirements

  • Min. 2 years of related work experience
  • Diploma or equivalent
  • Proficient in MS Office
  • Good understanding of maintenance procedures, equipment and tools, as well as knowledge of relevant regulations and safety standards
  • Ability to multitask with strong analytical and problem-solving skills
  • Able to work independently and a team player with excellent interpersonal and communication skills
  • Excellent communication and interpersonal skills, with the ability to work with clients, contractors, and other stakeholders
  • 5 days' work (Mon to Thu: 9am to 6.30pm, Fri: 9am to 6pm)

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