HR and Admin Assistant

Job Responsibilities for HR and Admin Assistant:

• Handle and support day-to-day HR and Admin related matters
• Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.
• Assist hiring managers in defining job descriptions and understanding talent needs.
• Handle walk-in interviews
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Check and verify staff attendance for Payroll processing
• Check and verify employees' leave application, medical claims, etc.
• Validate and prepare biometrics report for billing
• Handle employees' enquiries and feedbacks
• Assist in claims submission, government grants, insurance, etc
• Any other HR/Admin duties assigned

Job Requirements for HR and Admin Assistant:

• Diploma in Human Resource Management and/or related field
• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)
• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and administrative skills
• Proficiency in HR information systems and Microsoft Office
• Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill
• Attention to detail and accuracy in handling HR documentation
• Ability to manage multiple tasks and prioritize effectively
• Meticulous and pleasant disposition

Job Responsibilities for HR and Admin Executive:

• Handle end-to-end processing of monthly payroll
• Handle end-to-end recruitment process
• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
• Support Increment/Bonus Exercise
• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Leave Administration
• Work closely with Operations and Finance department on payroll and billing matters
• Assist in Foreign Worker Levy matters
• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
• Handle work pass applications, renewals, cancellations, appeals, etc.
• Coordinate training and development need for employees
• Involve in ISO Audit Preparation and license renewals process
• Review work processes and standard of procedure (SOP) for HR Department
• Review all work done by HR and Admin team
• Assist in yearly performance appraisal exercise
• Administer new project preparation
• Prepare relevant reports for Management review
• Any other duties assigned

Job Requirements for HR and Admin Executive:

• Diploma in Human Resource Management and/or related field
• Minimum 2 years' of experience in HR Function, preferably with payroll and WICA processing experience
• With strong analytical skill, integrity with strong sense of confidentiality
• Proficiency in HR information systems and payroll software
• Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and communication skills
• Ability to handle multiple tasks and prioritize effectively
• Attention to detail and accuracy in documentation
• Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
• Independent, proactive, and problem solver
• Meticulous and pleasant disposition