HR & Admin Assistant

1 week ago

NorthEast Region, Singapore Kraanwerks Pte. Ltd. Full time $4,000 - $6,000 per year

HR & Admin Assistant (with IT & Digital Management Focus)

Key Responsibilities:

1. Managing Office Access

  • Coordination of Door Passes & Keys: Oversee the distribution and collection of office keys or access cards, ensuring security protocols are followed.
  • Visitor Access Management: Ensure smooth visitor check-ins, coordinating with security or reception.
  • Access System Monitoring: Maintain and troubleshoot office entry systems, ensuring they are functioning properly in the absence of the HRM.
  • Cleanliness Coordination: Oversee cleanliness standards, liaising with the cleaning staff to ensure the office remains organized and hygienic.

2. Booking Meeting Rooms & Coordination

  • Meeting Room Scheduling: Manage the booking of meeting rooms based on the team's needs and availability.
  • Room Preparation: Ensure rooms are equipped with necessary technology (projectors, whiteboards, etc.) and refreshments if needed.
  • Team Coordination: Coordinate the availability of rooms and resources, minimizing scheduling conflicts.

3. Pantry & Stationery Management

  • Stock Management: Regularly monitor and maintain pantry supplies (coffee, tea, snacks) and office stationery to ensure availability.
  • Budgeting: Order supplies within a set budget, keeping track of spending and adjusting when necessary.
  • Company Apparel Management: Manage the distribution and inventory of company shirts or branded items.
  • Cleaner Coordination: Ensure cleaning staff maintains office cleanliness according to the set schedule.

4. Support During HRM's Absence

  • Admin Operations: Take charge of daily administrative tasks when the HRM is on business trips.
  • Team Support: Ensure HR activities continue to function smoothly, including managing office resources, schedules, and communications in the HRM's absence.
  • Liaison Role: Act as the go-to person for HR or admin queries when the HRM is unavailable.

5. HR InfoTech System Support

  • Employee Records: Regularly update and maintain employee data in the HR InfoTech system (attendance, personal details, etc.).
  • Attendance Management: Ensure all attendance data is accurately recorded, addressing any discrepancies as they arise.
  • Reporting: Generate periodic reports on HR metrics (attendance, performance, etc.) to assist the HRM with decision-making.
  • Email & Document Management: Handle company emails, collect mail, and assist in managing digital or paper files.

6. IT & Digital Management

· Website Management: Basic understanding of website management (WordPress, Squarespace, etc.) and social media platforms (Facebook, Instagram, LinkedIn, etc.).

Key Skills & Qualifications:

  1. Bachelor's Degree (or equivalent experience) in a related field, such as:

· Human Resources

· Business Administration

· Information Technology

· Digital Media/Marketing

  1. Problem-Solving & Communication:

· Excellent communication skills, both written and verbal.

· Ability to work independently and manage a variety of tasks. Comfortable in a fast-paced environment and adaptable to changing needs

  • AMPS TEA's Baristas

    1 week ago

    North-East Region, Singapore Ampersand 7 Pte. Ltd. Full time $2,000 - $3,000 per year

    Job descriptionRoles & ResponsibilitiesJoin the Pioneering Team at AMPS TEAAs part of our exciting expansion, AMPS TEA is seeking passionate Baristas and Senior Baristas to help bring our signature tea beverages and desserts to more customers. You will play a key role in delivering the unique AMPS TEA store experience — and be part of building something...

  • HR and Admin Assistant

    6 days ago

    East Region, Singapore YYCircle (SG) Pte Ltd Full time $70,000 - $120,000 per year

    Job Responsibilities for HR and Admin Assistant:Handle and support day-to-day HR and Admin related mattersAssist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.Assist hiring managers in defining job descriptions and understanding talent needs.Handle walk-in interviewsPrepare HR Letters (i.e....

  • HR and Admin Assistant

    1 week ago

    North-East Region, Singapore DFINITI TECHNOLOGIES PTE. LTD. Full time $60,000 - $120,000 per year

    Responsibilities:Responsible for full spectrum of HR functions including recruitment, employee relations, time sheet, payroll, HR matters, regional subsidiariesManage HR Administrative duties in areas of preparation of all HR related letters, insurance, government grants, maintaining HR Documentation, etcHandle administration of insurance policies, and...

  • Admin Executive

    1 week ago

    North-East Region, Singapore Ampersand 7 Pte. Ltd. Full time $40,000 - $60,000 per year

    Roles & ResponsibilitiesJob Title: Administrative AssistantLocation: New Industrial RoadReporting To: DirectorType: Full-timeAbout the RoleWe're looking for a reliable and hands-on Administrative Assistant to help keep things running smoothly across AMPS TEA's group of companies. You'll be involved in a bit of everything – basic HR, handling accounts...

  • HR & Admin Assistant

    1 week ago

    North-East Region, Singapore Taisei Corporation Full time $40,000 - $60,000 per year

    About the role We are seeking a highly organized and detail-oriented HR & Admin Assistant to join our team at Taisei Corporation. This full-time position will be based in our office in Punggol North-East Region. In this role, you will provide essential administrative and HR support to ensure the smooth running of our operations.What you'll be doingManage...

  • HR Cum Admin Assistant

    1 week ago

    North Region, Singapore Semec Enterprise Pte Ltd Full time $4,000 - $6,000 per year

    About the role Semec Enterprise Pte Ltd is seeking a talented and proactive HR Cum Admin Assistant to join our dynamic team. This is a full-time position based in the Woodlands North Region. As an HR Cum Admin Assistant, you will play a crucial role in supporting our HR and administrative functions, ensuring the smooth running of our operations.What you'll...

  • HR & Admin Assistant / Executive

    1 week ago

    North-East Region, Singapore Seng Hua Hng Foodstuff Pte Ltd Full time $4,000 - $8,000 per year

    5 days work weekMedical reimbursementVariable bonusJob Description:Provide day-to-day support in board spectrum HR and administrative functions.Coordinate HR-related activities, such as recruitment, onboarding, and offboarding, training and performance management.Handling grievances, counselling and disciplinary inquiry to ensure progressive discipline.Deal...

  • HR & Admin Assistant

    1 week ago

    North East Singapore PNE APPLIANCE CONTROLS PTE LTD Full time $4,000 - $6,000 per year

    Job Description Join our dynamic team as an HR and Admin Assistant. You'll play a key role in supporting our people and operations. If you're organised, proactive, and enjoy a fast-paced environment, this role is for you Key Responsibilities • Coordinate and conduct onboarding and orientation programs for new hires • Manage employee leave records,...

  • HR Admin Assistant

    1 week ago

    East Region, Singapore Kanry Search Full time $2,500 - $3,000 per year

    Retail IndustryMonday - Friday (9.00am - 6.00pm)Basic salary up $3000 + VBEast AreaJob Responsibilities:Handle airport pass applications for all employees.Set up P-files for new hires and upload to shared drive (Retail).Coordinate interviews, contract signings, and onboarding (uniforms, kits, seating).Arrange employee welfare items...

  • HR Admin

    3 days ago

    East Region, Singapore Capital Human Resource Management Pte. Ltd Full time $104,000 - $130,878 per year

    Our Company, in the Manufacturing Industry located in the East has opening for HR Admin & Accounts Assistant.5 Days Work WeekAttractive Salary PackageShuttle bus service at designated pick-up pointVariable Bonus YearlyAdmin Duties:Handle staff insurance and welfare matterManage and coordinate travel arrangementIssuance & control of company items.Handle...