Project Admin

1 day ago

East Region, Singapore JAG ENGINEERING (S) PTE. LTD. Full time $40,000 - $60,000 per year

  1. Documentation and Reporting:

  2. Maintain and manage all project documentation, including project plans, status reports, risk logs, and change requests.

  3. Prepare and distribute meeting agendas, take detailed minutes, and track action items.
  4. Assist in the creation of presentations and reports for project stakeholders and senior management.
  5. Ensure all project files are organized and accessible in a central repository

  6. Coordination and Scheduling:

  7. Schedule and coordinate project meetings, workshops, and calls, including booking rooms/virtual conference links and managing invitations.

  8. Act as a central point of contact for project-related queries from internal team members and external stakeholders.
  9. Assist with the onboarding of new project team members.

  10. Submissions and Compliance:

  11. Assist in the preparation and submission of project materials, such as drawings, technical data sheets, and samples, for client or consultant approval.

  12. Gather, verify, and submit all required information for project workers, including personal details, work permits, and safety certifications for site access and regulatory compliance (e.g., MOM requirements).
  13. Maintain an accurate and up-to-date database of worker information and material submission statuses.

  14. Tracking and Monitoring:

  15. Track project timelines, milestones, and deliverables using project management software (e.g., Jira, Asana, MS Project, Trello).

  16. Assist the Project Manager in monitoring project progress against the plan and budget.
  17. Follow up with team members on the status of their assigned tasks to ensure deadlines are met.

  18. Administrative Support:

  19. Assist in tracking project expenses, processing invoices, and preparing budget-related documentation.

  20. Manage resource allocation, such as booking equipment or software licenses for the team.
  21. Provide general administrative support to the project team as required.

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