
Administrative Support Assistant
3 days ago
Job Description & Requirements
- Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
- Prepare quotation in the accounting system.
- Update selected clients on monthly maintenance schedule
- Communication with the Technical team for job execution after quotation signed
- Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
- Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
- Update various reports for Sales Manager
- Prepare Permit to work for selected sites
- Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
- Assist sales manager in preparation of presentation slides
- Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
- Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
- Maintain and renew essential training courses for technical team
- Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
- Coordinate with office cleaning, and periodic aircon maintenance.
- Assist to collate and calculation of Overtime time forms for technician
- Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
- Support Accounts department on billing and credit control
- Manage scanning of service reports and service orders to the share drive
- Upkeep service order records and document filing
Other tasks assigned by supervisor/Management
Requirement:
- Qualification: Minimum Diploma in Business studies or equivalent
- Minimum 2 years of relevant experiences
- Proficient in Microsoft office i.e. Power point, Excel, words
- Possess a keen to learn attitude and is a team player
- The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
- Possess the ability to communicate (Read/write) in mandarin & English
2. SKILLS
Microsoft PowerPoint
Microsoft Office
Microsoft Excel
Interpersonal Skills
Administration
Data Entry
Office Administration
Administrative Support
Team Player
Microsoft Word
Benefits: 5 days week (Monday to Friday, 9am to 6pm), allowance provided
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