HR Executive Shared Service

**[Job ID: ]

Responsibilities**

1. HR Policy, Systems & Performance Management

Support the development and implementation of HR frameworks and systems across the organization to ensure

consistency, fairness, and alignment with business goals.

• Assist in the design and implementation of performance appraisal systems
• Support the development of salary review and promotion frameworks
• Maintain and update HR policies and employee handbooks in line with regulatory changes
• Participate in the review and alignment of HR systems and processes across entities in Singapore and Malaysia.

• Collaborate with regional HR and IT teams to standardize workflows and ensure system consistency

• Compensation & Payroll Operations
  
  Ensure accurate and timely payroll processing and manage intercompany personnel cost allocation in compliance with
  
  internal agreements. Lead the transition to shred payroll services across Singapore and Malaysia entities. 
  
  Payroll Processing & Compliance

• Handle monthly payroll processing, including overtime, allowances, deductions, and statutory contributions

• Ensure accuracy and timeliness of salary disbursement across companies
• Maintain compliance with local labur laws, tax regulations, and statutory requirements

Intercompany Cost Allocation

• Coordinate and process personnel cost allocations in accordance with intercompany service agreements
• Liaise with finance and accounting teams to ensure accurate monthly cost charging and documentation
• Maintain payroll and intercompany HR service records for internal and external audits

Shared Services Implementation

• Design and implement standardized payroll processes across Singapore and Malaysia entities
• Define roles, responsibilities, and service levels for shared payroll operations
• Collaborate with internal stakeholders (Shared Service, Finance, IT) to ensure smooth transition and system integration

• Monitor service performance and continuously improve payroll operations efficiency and accuracy

• Expatriate Support
  
  Provide comprehensive HR support to expatriate employees, ensuring smooth relocation, compliance with
  
  immigration regulations, and successful onboarding.

• Manage work pass applications, renewals, and cancellations (e.g. Employment Pass, Dependent Pass

• Liaise with government agencies (e.g. MOM, ICA) and external employment agencies
• Coordinate housing arrangements, tenancy agreements, and relocation support

• Assist with onboarding and orientation of expatriate staff

• Learning & Development
  
  Facilitate employee growth and capability building through effective onboarding and training coordination.

• Coordinate onboarding programs and internal training logistics

• Maintain training records and assist in evaluating training effectiveness

• Support the planning of employee development initiatives

• Employee Engagement & Culture
  
  Promote a positive and inclusive workplace culture by organizing engagement initiatives and gathering employee
  
  feedback.

• Organize employee engagement activities and wellness programs

• Conduct employee satisfaction surveys and analyse feedback

• Support internal communication efforts to strengthen company culture

• General Administration
  
  Provide essential administrative support to ensure smooth HR operations and efficient office management.

• Maintain and update employee records in the HR system

• Prepare HR documents such as employment contracts, letters, and reports
• Support recruitment processes including interview scheduling and candidate coordination
• Manage office administration tasks such as procurement, vendor coordination, and facility support

Requirements

[Must]

• 3 years of hands-on experience in payroll operations
• Experience in performance management, compensation review, or HR policy development
• Familiarity with local employment regulations and work pass application procedures
• Proficient in Microsoft Office and HR systems
• Familiarity with payroll software or accounting systems

[Advantage]

• Hands-on experience in shared services setup and HR system implementation and standardization projects
• Experience in HR mobility, including expatriate onboarding, relocation coordination, and cross-border HR support
• Exposure to intercompany personnel cost allocation or shared service environments
• Experience working in a regional or multicultural setting

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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