Administrative Executive

20 hours ago

Bukit Merah, Singapore aAdvantage Consulting Group Full time $27,000 - $43,500 per year

We are seeking a meticulous and proactive Administrative Executive (Part-Time) to support our day-to-day operations across multiple functions, including procurement, asset management, office administration, tenancy, HR, and IT support. This role is ideal for a self-motivated individual who enjoys a dynamic work environment and takes pride in ensuring the smooth running of organisational processes.

What You Will Do

* Procurement & Vendor Management

  • Source and liaise with suppliers for office needs and ensure timely deliveries
  • Maintain and review vendor records and performance

* Asset & IT Administration

  • Manage asset inventory (IT, office equipment, books) and support basic IT coordination
  • Arrange repair services and liaise with IT vendors for maintenance and disposal

* Project & Proposal Administration

  • Maintain project documentation and track proposal submissions and outcomes. Prepare regular reports for management
  • Monitor procurement portals (e.g., SESAMI, GeBIZ, Tenderboard, Ariba) to identify relevant opportunities, coordinate with internal teams, and support the timely and accurate submission of proposals

* Office & Tenancy Administration

  • Oversee day-to-day office operations, including mail distribution, insurance renewals, office supplies, and vendor management (e.g., cleaners, drinking water)
  • Manage office access (e.g., door access cards, EZ-Link cards) and maintain accurate records
  • Support tenancy matters and coordinate with agents or tenants on lease agreements and repair works
  • Conduct risk assessments and ensure timely renewal of BizSafe certification

* Human Resource Support

  • Verify and maintain leave and claims records
  • Assist in year-end reporting and HR administrative updates for new/resigned staff

What It Takes To Be In This Role

  • Prior experience in administrative, finance, or operations support roles
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with platforms such as SESAMI, GeBIZ, Tenderboard or Ariba is advantageous
  • Knowledge of BizSafe certification processes and workplace safety requirements
  • Strong attention to detail and coordination skills
  • Demonstrates integrity, professionalism, and a strong sense of responsibility
  • Proactive and resourceful, with the ability to anticipate issues and take initiative
  • Able to work 3 days per week

Job Types: Part-time, Permanent

Pay: $2, $3,500.00 per month

Expected hours: 24 per week

Benefits:

  • Cell phone reimbursement
  • Flexible schedule
  • Parental leave
  • Professional development
  • Work from home

Work Location: Hybrid remote in Singapore 159835

  • Executive Assistant

    21 hours ago

    Bukit Merah, Singapore BTI Executive Search Full time $90,000 - $120,000 per year

    An established regional leader in medical and scientific solutions is seeking a highly capable Executive Assistant to provide direct support to the CEO. With operations in over 7 countries across Southeast Asia and a strong focus on innovation and client-centric service, this fast-growing company offers a dynamic and rewarding environment.About the Role ...

  • Administrative Executive

    2 weeks ago

    Bukit Merah, Singapore Prima Limited Full time

    **Administrative Executive** We are looking for an Administrative Executive to join our Business Development (BD) team and support our daily operations. You will be responsible for generating regular and ad-hoc reports, managing purchase orders, coordinating with other departments, and providing general administrative support to the BD team. To be...

  • Administrative Executive

    12 hours ago

    Bukit Merah, Singapore Living Expert Pte Ltd Full time

    **Join Our Team as an Administrative Executive!** Are you an organized, detail-oriented professional with a passion for supporting dynamic teams? We are looking for an Administrative Executive to become a vital part of our Sales & Project teams, helping to ensure smooth and efficient operations across departments. **Key Responsibilities**: - Prepare and...

  • Administrative Executive

    1 week ago

    Bukit Merah, Singapore J.Keart Alliances Pte Ltd Full time

    Our company was incorporated in November 1988. Our principal activities are engineering works for Fire Protection Systems and Fire Safety-related services. Envision ourselves as a one-stop fire safety service provider, encompassing fire safety consultations; SCDF submissions and approvals; installation, maintenance and development of value engineering...

  • Executive, Administrative

    2 weeks ago

    Bukit Merah, Singapore Vallianz Offshore Marine Pte Ltd Full time

    **Job Purpose**: To support the company for all administrative and marketing requirements relating to managed vessels. - Raise or Reserve PR and save in common folder or shared drive - Liaising with Vendors on Purchase Requisitions - Record and manage of PR Control Log - Follow up & Reserve PR and make amendment as per final costing - Replace reserve PR with...

  • Operations Administrative Executive

    20 hours ago

    Bukit Merah, Singapore Assurance Resource Management Pte Ltd Full time $38,400 per year

    We are looking for a proactive and detail-oriented Administrative & Operations Executive to support our B2B clients and ensure seamless service delivery.Key ResponsibilitiesProvide administrative and operational supportLiaise with internal and external team to ensure smooth communication and resolution of queries.Improve and upkeep a tracking systemOther...

  • Business Administrative Executive

    5 days ago

    Bukit Merah, Singapore GEM Strategic Alliance Pte Ltd Full time

    As an **Administrative Executive**, you’ll be an important part of the operations team — supporting day-to-day functions such as scheduling, documentation, reporting, and coordination. You’ll help ensure that our teams stay organised and that both clients and internal stakeholders experience smooth, professional service. **Key Responsibilities** -...

  • Administrative Executive

    12 hours ago

    Bukit Merah, Singapore MARINA MEDICAL CENTRE ( TIONG BAHRU) Full time

    We are a fast-growing property ownership, management and healthcare company. We are looking for someone who is self-driven and preferably a university graduated to deal with the following 1) Property and tenant management 2) Administrative duties **Salary**: From $3,000.00 per month Schedule: - Day shift - Monday to Friday Supplemental pay types: -...

  • Administrative Executive

    12 hours ago

    Bukit Merah, Singapore AWWA Full time

    **Responsibilities**: - Support and assist the Principal - Kindle Garden Preschool (KGP) and Admin Supervisor in the daily operations of the Centre. - Manage and coordinate with AWWA HQ Finance and Bank on cash/cheque collections, GIRO Applications, banking in process and submission of documents. - To ensure all supporting documents for procurement and...

  • Administrative Assistant

    1 week ago

    Bukit Merah, Singapore The Prosthetic Company Pte Ltd Full time

    As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for a variety of administrative and clerical tasks, providing support to our managers and employees, and assisting with daily office needs. Key Responsibilities: - Answer and direct phone calls - Organize and schedule...