Administrator

2 weeks ago

Central Region, Singapore Marina Bay Sands Pte Ltd Full time $40,000 - $60,000 per year

Job Scope

  • Provide efficient, high-level professional secretarial and administrative support to VP - FP&A
  • Dotted line reporting also to EA to SVP Finance - to assist the EA as and when needed and during her absence.
  • Provide efficient and professional administrative support to FP&A team and support other sections of Corporate Finance (Treasury / Tax / Development Finance) as and when needed.
  • Manage virtual roster/time manager, update leave planner, raise IT and Purchase requests, schedule travel arrangements and submit claims, schedule appointments and meetings for VP, assist in townhall or adhoc events, etc.
  • Coordinate with all internal and external departments and customers in a friendly and efficient manner.
  • Perform any other duties which may reasonably be requested from time to time.

Roles & Responsibilities

To be the main liaison and representative for FP&A department. To convey any announcements pertaining to the larger Corporate Finance group including announcements related to building maintenance and upkeep.

Provide administrative support to the Corporate Finance Section Heads, as and when needed. To abide by department SOPs when managing the Petty Cash/Float of FP&A department.

To look after overall maintenance of Office and Pantry, including ensuring office supplies, stationery and pantry items are well stocked, ordered in advance and working well.

To assist with planning of Team Building Event, or other volunteer activities/events of FP&A team when requested.

To be able to manage time and prioritize the tasks according to urgency level to ensure deadlines are met and tasks are completed and to be adaptable to changes.

Hone interpersonal skills when managing internal and external clients - exercise tact, diplomacy, and professionalism which are essential for effective collaboration and communication.

To perform any other adhoc duties which may reasonably be requested in support of the Corporate Finance Teams.

Job Requirements

  • High School graduate, College education or equivalent preferred. Certificate in Business, Private Secretarial Certification or equivalent preferred.
  • Minimum of three years of secretarial/administrative experience.
  • Must have proven accountability when working with confidential information.
  • Must have proficiency with Microsoft Excel, Word, PowerPoint and Outlook.
  • Possess excellent writing, interpersonal and communication skills.
  • Have excellent presentation skills and the ability to communicate effectively with multiple levels of management.
  • Have strong organizational and time management skills.
  • Have strong quantitative, business analytical and problem-solving skills.
  • Respond calmly and make rational decisions when handling customers' needs.
  • Work independently with minimal supervision and direction and be self-motivated.
  • Discrete and capable of maintaining a high level of professionalism and confidentiality.
  • Possess pleasant disposition, pro-active work attitude and be well-presented

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.

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