Project Administrator

13 hours ago

Central Region, Singapore OPUS IT Services Pte Ltd Full time $40,000 - $60,000 per year

Project Administration & Documentation:

  • Manage and maintain comprehensive project documentation, including project plans, meeting minutes, reports, and submission records, ensuring strict version control and proper filing (both physical and electronic).
  • Prepare and process various project-related financial and procurement documents (e.g., Purchase Requests, Purchase Orders, Goods Receipts, invoices, claims, etc.).
  • Assist the Project Manager with scheduling, organizing, and coordinating project meetings, workshops, and team logistics, including preparing agendas and taking detailed minutes.
  • Track and follow up on project action items, outstanding deliverables, and deadlines to ensure timely completion.
  • Provide general administrative and secretarial support to the Division.

Job Requirements:

  • Prior Experience: Minimum of 2-4 years of relevant experience in a Project Administration, Project Coordination, or Administrative role, preferably within the Information Technology, or a Government-related sector in Singapore.
  • Government Project Experience: Prior experience in working on projects for Singapore Government agencies, with a good understanding of government project documentation and submission standards.
  • Education: Minimum GCE 'A' Level, or a relevant Diploma is required
  • Technical Skills: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for documentation, reporting, and scheduling. Familiarity with any Project Management tools (e.g., SharePoint, etc.) is a plus.

  • Soft Skills:

  • Meticulous, detail-oriented, and highly organized with strong time management skills.

  • Able to work independently, prioritize tasks effectively, and manage tight deadlines.
  • Excellent written and verbal communication skills in English to liaise with stakeholders.

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