Administrative Coordinator

3 days ago

Central Region, Singapore IPA ADVISORY PTE. LTD. Full time $3,000 - $5,000 per year
About Us

At IPA Advisory, we help individuals and families over a span of 40+ years in planning their wealth, protection, and legacy with clarity and confidence. Our mission is to empower people to make better financial decisions for their future, and we do it with heart.


Why This Role Matters

While our advisors focus on guiding clients, we rely on a strong support person (which is you) to keep everything running smoothly behind the scenes. That's where you come in. As our Administrative Coordinator, you'll ensure candidates/clients feel welcomed, interviews (online and physical) are scheduled smoothly, and our office runs like clockwork.

This isn't a sales role, there's no pressure to sell or pitch. Instead, you'll also gain insight into the world of financial advisory, wealth planning, and legacy building, knowledge that's beneficial for your own life too.


What You'll Be Doing
  • Interview Scheduling: Call and coordinate with candidates, set appointments, and send reminders.
  • Office Coordination: Prepare interview rooms and ensure the office environment is ready for daily activities.
  • Administrative Tasks: Handle records, data entry, filing, and general paperwork with accuracy.
  • Team Support: Assist with internal scheduling, events, and other ad-hoc administrative duties as needed.

What We're Looking For
  • Singapore Citizen or Permanent Resident only.
  • GCE 'O' Level, Diploma, or equivalent.
  • Prior admin experience is an advantage, but not a must.
  • Comfortable making phone calls and following up with people.
  • Organized, detail-oriented, and dependable.
  • Familiar with Microsoft Office and basic digital tools.

What You'll Get
  • Steady working hours: Monday to Friday, 9 AM – 6 PM.
  • Your role is purely administrative and coordination-focused (no selling).
  • Opportunities for side projects within teams that can earn you a Performance Bonus of up to $500.
  • Access to monthly financial insights from Manulife Financial Advisers and our advisors.
  • Exposure to financial and protection planning knowledge that you can benefit from personally.
  • New office location at Keppel South Central, near Tanjong Pagar MRT.
  • Enjoy a Full Attendance Bonus for showing up and keeping things on track every month.

Ready to Apply?

If you're someone who takes pride in keeping things organized and enjoys being the go-to person who keeps everything on track, we'd love to meet you. Apply now with your updated resume and contact details. Only shortlisted candidates will be notified.

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