Administration Coordinator

2 weeks ago

Central Region, Singapore TOSEVA TIMBER PTE LTD Full time $104,000 - $130,878 per year

We are looking for a reliable and well-organised Part-Time Administration Coordinator to provide periodic support in handling office operations, documentation, vendor coordination, and procurement tasks. You will help keep the office running smoothly by supporting key functions on your scheduled working days.


Key Responsibilities

Administrative & Office Operations

  • Support office functions, such as upkeep, pantry restocking, and general organisation
  • Track and coordinate office supplies, equipment, and inventory
  • Arrange maintenance or servicing of office facilities, phones, and company vehicles
  • Supervise housekeeping arrangements and ensure a tidy workspace

Document Handling & Records Support

  • Handle physical and digital filing, scanning, and correspondence
  • Maintain up-to-date records, forms, and internal reference documents

Communication & Coordination

  • Serve as a point of contact for internal teams and external vendors
  • Liaise with suppliers, service providers, and utility companies as needed

Purchase & Payment Arrangements

  • Assist with vendor sourcing and quotations for office and operational needs
  • Raise Expenditure Requisition Forms (ERFs) and follow up on payment tracking
  • Maintain simple logs of purchases and vendor information

Other Support Duties

  • Provide administrative help for internal activities or events
  • Carry out any other support tasks as assigned by the Reporting Officer

Requirements
  • At least 2 years of relevant admin or coordination experience preferred
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Reliable, well-organised, and detail-oriented
  • Able to work independently and communicate effectively
  • Comfortable working in a small-team environment with diverse tasks

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