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Administrative Assistant

2 weeks ago

Central Region, Singapore STAR THUNDER PTE. Full time $4,000 - $6,000 per year
Job Responsibilities

1. Administration & Document Management

  • Organize, archive, and track department-related documents and materials.
  • Respond to emails and messages within the required timeframe to ensure smooth information flow.
  • Process and organize internal request forms, purchase orders, and various administrative documents.
  • Maintain and update the contact database.
  • Assist the department supervisor with daily administrative tasks.

2. Cross-Department Coordination

  • Assist in organizing and arranging internal and external meetings, including taking meeting minutes and tracking follow-up actions.
  • Coordinate with other departments to ensure effective resource and information flow.
  • Support public relations, events, or project-related administrative work.

3. Data Organization & Analysis

  • Assist in collecting and organizing market, industry, or company operational data, and provide basic analysis and reports.
  • Prepare presentations, reports, or statistical materials to support decision-making.

4. Client & Partner Support

  • Assist the supervisor in receiving visitors or business partners when necessary.
  • Support brand image maintenance and external communications.

5. Business Travel & On-Site Support (As Needed)

  • Provide on-site or travel support based on business needs.

Qualifications & Desired Traits

Professional Skills & Qualities

  • Clear logic & stress tolerance: Well-organized thinking, able to work efficiently under pressure.
  • Communication & coordination skills: Able to maintain effective communication with internal and external parties and promote collaboration.
  • Data organization & analysis skills: Capable of handling and analyzing data to provide actionable recommendations.
  • Adaptability: Able to quickly adjust to changes and handle unexpected situations.
  • Confidentiality: Able to safeguard company and client confidential information.
  • Proactiveness & responsibility: Able to take initiative in solving problems and actively support supervisors and team members.
  • Continuous learning: Willing to acquire new skills and enhance professional capabilities.

Requirements (Adjustable as needed)

  • Diploma or bachelor's degree, preferably in Administration, Business, or related fields.
  • Proficient in office software (Word, Excel, PowerPoint).
  • Prior experience as an administrative assistant or in a related role is preferred.