Administrator

5 days ago

Central Region, Singapore Society of Project Managers Full time $40,000 - $60,000 per year

We are seeking a dedicated and proactive Administrator to manage the operations of our Society. The role is suited for individuals with a background in working within a firm providing Project Management, Architecture, Engineering, or Quantity Surveying services, who can contribute both administrative and technical expertise to support the Society's growth and activities.

Responsibilities

  • Oversee the day-to-day administration and operations of the Society.
  • Provide secretariat and logistical support to the Board and Committees.
  • Ensure compliance with statutory requirements (e.g. Registry of Societies, auditors, banks, and relevant authorities).

  • Assist the Council  in:

  • Organising and managing Society events (annual dinners, golf tournaments, book launches, etc.)

  • Updating and managing marketing content across the website and social media platforms
  • Respond to member enquiries and facilitate information sharing.
  • Manage membership matters, including database updates, processing applications and renewals, invoicing, and record-keeping.
  • Provide administrative support to Council and Working Committees, including preparing meeting arrangements, minutes, and follow-ups.
  • Ensure project reports and records are properly documented and accessible.
  • Build and maintain strong relationships with internal and external stakeholders on secretariat matters.
  • Take on any other tasks assigned by the Council.

Requirements:

  • Diploma in Project Management, Architecture, Engineering, Quantity Surveying or a related discipline is preferred.
  • Strong organizational and communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Able to work independently with initiative, and support teamwork.

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