Administrative Executive

1 day ago

Central Region, Singapore Singapore Management University Full time
  • This position is for Office of Admissions and Financial Assistance.

  • Award Administration, Engagement & System Support

  • Administer student awards by tracking nominations, scheduling interviews, preparing approval documents, and ensuring accurate record-keeping.

  • Manage applications via ISIS, verify supporting documents, and provide timely updates to students.
  • Liaise with school administrators and faculty for clarifications and notify students of award outcomes.
  • Coordinate with the stewardship team to ensure award criteria and selection guidelines align with donor intentions and university policies.
  • Monitor key dates such as nomination periods and selection deadlines.
  • Maintain and update award management systems and workflows, providing feedback to improve usability and efficiency.
  • Ensure all award processes comply with university guidelines and donor requirements.

  • Procurement, Event Logistics & Operational Support

  • Coordinate student award trophies, including reviewing vendor artwork and obtaining supervisor confirmation.

  • Support event logistics by coordinating the administration of trophies with the university's event team for award-related functions.
  • Perform other related tasks assigned by supervisors to support team operations, including assisting with projects, cross-functional initiatives, and adapting to evolving departmental needs.

  • Provide support for financial aid schemes as needed, including:

    • Work Study Grants
    • Emergency Grants
    • MOE Study Loan
    • MOE Overseas Student Exchange Loan
    • Tuition Grant Subsidy Extension
    • Scholarships
    • HOMES (Government Bursary)
    • Touch Points (Mailbox, Phone enquiries, and Walk-ins)
    • Other duties as assigned.

Qualifications

  • Diploma or Degree in Business Administration, Accounting, Information Systems, or a related field.
  • Prior experience in administrative, finance, or student services role is an advantage.
  • Assist in managing applications submitted through the university's online student portal, including verifying completeness and accuracy of supporting documents.
  • Basic understanding of financial or IT processes relevant to award administration is beneficial.
  • Familiarity with university policies and donor requirements related to student awards (preferred but not required).
  • Basic knowledge of procurement procedures and event coordination.
  • Proficiency in Microsoft Office (Excel, Word, Outlook).
  • Strong administrative and organisational skills.
  • Effective written and verbal communication.
  • Ability to manage multiple tasks and meet deadlines.
  • Attention to detail in reviewing documents and maintaining records.
  • Team-oriented with good interpersonal skils.
  • Customer service mindset when interacting with students and stakeholders.
  • Adaptability to changing processes and systems.
  • Integrity and discretion in handling confidential information.

Other Information

LI-XL1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

  • Executive Secretary

    3 days ago

    Central Region, Singapore Kingfisher Executive Search Full time

    Seeking experienced Executive Assistant provides high-level administrative and operational support to the CEO, ensuring the smooth execution of strategic and day-to-day priorities.This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to manage confidential matters with discretion.-Location: CBD /...

  • Senior Executive/Executive, Administration

    7 days ago

    Central Region, Singapore PERSOL Full time $60,000 - $80,000 per year

    Job ResponsibilitiesOffice Administration & ManagementEnsure smooth daily operations of the office environment and maintain facilities in optimal working conditionOversee general office upkeep, pantry supplies, stationery inventory, and cleanlinessCoordinate with vendors and service providers (e.g. cleaning, maintenance, courier) to ensure service...

  • Administrative Executive

    1 week ago

    Central Region, Singapore APBA TG Human Resource Pte Ltd Full time $40,000 - $60,000 per year

    Location: LavenderWe are seeking a meticulous and detail-oriented Administrative Executive to support our project management and contract administration functions. The successful candidate will play a key role in ensuring the accuracy and efficiency of documentation and processes within our projects.Key ResponsibilitiesCheck consultants' inputs of project...

  • Administrative Executive

    1 week ago

    Central Region, Singapore ICAS Training and Education College (ICASTEC) Pte Ltd Full time $30,000 - $40,000 per year

    About the role We are seeking Admin Executive to join our team at ICAS Training and Education College (ICASTEC) Pte Ltd' in the Central Region. As the first point of contact for our organisation, this full-time role will be responsible for providing exceptional customer service and administrative support to ensure the smooth running of our front desk...

  • Administrative Executive

    3 days ago

    Central Region, Singapore OpenRice Singapore Pte Ltd Full time $30,000 - $60,000 per year

    As a Admin Executive, you will play a pivotal role in maintaining and enhancing our relationships with clients. You will be responsible for ensuring client satisfaction, addressing inquiries, and providing support to ensure their success on our platform.Key Responsibilities:Serve as the primary point of contact for clients, addressing their needs and...

  • Clinic Administrative Executive

    2 weeks ago

    Central Region, Singapore Alfa Medicus Pte Ltd Full time $30,000 - $60,000 per year

    We are looking for a detail-oriented and service-driven Clinic Administrative Executive to join our team at OHM Diagnostic & Imaging Centre. This role is essential in ensuring smooth clinic operations, accurate administrative support, and excellent patient experience. The ideal candidate will handle patient-facing duties, financial processes, and...

  • Administrative Executive

    1 day ago

    Central Region, Singapore Pontiac Land Group Full time $40,000 - $60,000 per year

    At Pontiac Land, our Human Capital Vision is:Each individual valued, respected and contributing.Each team cohesive, learning and aligned.Each leader serving, coaching and modelling excellence.Exciting benefits and opportunities await talents who join us We seek to offer the following:A nurturing and team-based culture, with structured training and career...

  • Administrative Executive

    1 week ago

    Central Region, Singapore Private Advertiser Full time $40,000 - $60,000 per year

    What You'll Be Doing:Be the go-to person for day-to-day administrative support, from data entry to preparing reports that help drive decisions.Keep our office running like clockwork by organizing, filing, and maintaining accurate digital records and databases.Work closely with different teams, acting as the bridge that keeps business functions moving...

  • Accounting & Administrative Executive

    5 days ago

    Central Region, Singapore Pasona Singapore Pte. Ltd. Full time $40,000 - $60,000 per year

    Company: F&B MNC ManufacturerYears of stabilityGood welfare benefits (VB Provided)Work-life balance & supportLocation: CBD Central (Near MRT Station)Position: Accounting & Administrative Executive (Job ID: 19908)Job Description:[Accounting]  (70%) ➤Account payables and receivables, including bookkeeping records of AP/AR. ➤Check and complete monthly...

  • Administration Executive

    1 week ago

    Central Singapore Emprego SG Full time

    **Location** Singapore, Central Singapore **Job Type** Permanent **Salary** $2,500 - $5,000 Per Month **Date Posted** 4 hours ago Additional Details **Job ID** 4763 **Job Views** 1 **Job Description**: Roles & Responsibilities Our client is a regional brokerage investment firm that they have a good track record in the region. As the business...