Senior Executive/Executive, Administration

Job Responsibilities

1. Office Administration & Management

2. Ensure smooth daily operations of the office environment and maintain facilities in optimal working condition

3. Oversee general office upkeep, pantry supplies, stationery inventory, and cleanliness
4. Coordinate with vendors and service providers (e.g. cleaning, maintenance, courier) to ensure service quality
5. Manage access cards, seating arrangements, and office equipment allocation
6. Monitor usage and initiate procurement for administrative supplies and assets
7. Assist with document preparation, data entry, and filing of corporate records

8. Ensure consistent application of company admin policies across departments

9. Administrative Compliance & Documentation

10. Maintain proper documentation and ensure adherence to internal procedures and policies.

11. Ensure accurate and up-to-date records keeping and filing system of contracts, policies, circulars, and other admin-related documents
12. Support audits or compliance checks by preparing required admin documentation
13. Assist in implementing updates to administrative SOPs and workflows

14. Follow company guidelines and security protocols in handling confidential information

15. Meeting and Event Coordination and Support

16. Plan and execute meetings, events, and conferences to support objectives

17. Arrange meeting rooms, equipment, catering, and materials for internal events or senior management meetings
18. Prepare meetings reports whenever necessary
19. Assist in planning and executing corporate events, staff engagement activities, and festive functions
20. Coordinate travel and accommodation arrangements for employees or visitors as needed

21. Provide administrative support during event execution and post-event follow-up

22. Executive Support & Communication Management

23. Provide high-level administrative support to senior executives and facilitate effective communication

24. Manage complex calendars, schedule appointments, and coordinate travel arrangements for executives
25. Prepare and review correspondence, reports, presentations, and briefing materials with accuracy and professionalism
26. Act as a liaison between senior management, internal teams, and external stakeholders to ensure smooth information flow
27. Screen and prioritize incoming communications, ensuring timely responses and escalation when necessary

Job Requirements

• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
• At least 2-5 years of relevant experience in an administrative or office management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong administrative and coordination skills to manage daily office operations, logistics, and internal support activities efficiently
• Excellent communication and interpersonal skills to interact effectively with internal teams, management, vendors, and external partners
• High level of organization, accuracy, and attention to detail to ensure error-free documentation, record-keeping and compliance with administrative processes
• Ability to multi-task and manage time effectively in a fast-paced environment to handle multiple responsibilities, urgent requests, and tight deadlines simultaneously
• Team player with a professional and service-oriented attitude to collaborate well across departments and maintain high standards of internal service delivery

Working Hours / Location

• Mondays to Fridays : 9.00AM to 6.00PM
• North Bridge Road

We regret to inform, only shortlisted candidates shall be contacted.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.p- You acknowledge that you have read, understood, and agree with the Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman