Administration Specialist

1 week ago

Central Region, Singapore Tekscend Photomask Full time $40,000 - $60,000 per year

Key Responsibilities

1. Executive Support

l  Coordinate all aspects of the President meetings, including scheduling, room booking, material consolidation, minute-summarizing and tracking status of action items as needed.

l  Coordinate domestic and international travel arrangements (flights, accommodations, visas, itineraries, car rental) for the President.

l  Serve as the liaison between the President and both internal and external stakeholders to ensure timely and professional communication.

2. General Administration & Employee Services

l  Office Administration & Travel Support

–      Supervise receptionist

–      Manage travel and accommodation vendors (flights, hotels, car rentals).

–      Coordinate travel arrangements for employees, including flights, accommodations, visa applications

–      Provide ad-hoc administrative support such as event procurement/organizing, and seasonal office decorations.

l  Visitor & Expatriate Support

–      Manage accommodations, transportation, and visas for visitors.

–      Assist expatriates and their families with work permits, residency, and daily life needs such as medical checkups, housing, moving, utilities, repairs and transportation etc.

l  Company Vehicle Management

–      Handle vehicle rentals, maintenance, safety checks, cleaning, and insurance claims.

Qualifications & Requirements

l   Minimum 5 years of administrative experience, preferably supporting senior executives or teams.

l   Experience in managing travel arrangements and coordination.

l   Good organizational and communication skills with attention to detail.

l   Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

l   Ability to handle multiple tasks and prioritize workload effectively.

l   Professional attitude with discretion and confidentiality.

l   Fluency in English is mandatory; Mandarin and/or Japanese language skills are a plus.

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