Office Executive

3 days ago

Central Region, Singapore Quantum Leap Career Consultancy Full time $40,000 - $60,000 per year

Working Location: Orchard

Working Schedule: Office hours

Contract Tenure: 12 months Renewable including staff benefits

Office Executive

We are looking for a highly organized and proactive Office Executive to ensure the smooth day-to-day running of our Singapore office. In this role, you'll be at the heart of our workplace operations—supporting employees, coordinating vendors, and making sure our office is a productive, welcoming, and well-maintained environment.

Key Responsibilities

Office & Facilities Management

  • Oversee all office maintenance and repairs, including lighting, equipment, carpets, and other facilities to ensure a safe and comfortable workspace.
  • Coordinate with vendors for office equipment
  • Manage office plant maintenance, from regular upkeep to adding new greenery.
  • Supervise cleaning staff and ensure hygiene standards are consistently met.
  • Manage biometric access rights, locker assignments, and name card printing.

Administrative & Operational Support

  • Handle travel requests for the Singapore office, ensuring timely approvals and arrangements.
  • Oversee mailroom operations, screen calls, and manage reception duties.
  • Raise purchase orders, reconcile invoices, and submit expenses in Coupa in an accurate and timely manner.
  • Send internal announcements regarding building notices, fire drills, and other safety exercises.

Event & Staff Engagement Support

  • Assist in planning and coordinating annual company gatherings, team-building activities, and office-wide events.

What We're Looking For

  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication skills and a customer-service mindset.
  • Ability to manage multiple vendors and coordinate across different stakeholders.
  • Proficiency in Microsoft Office

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