Secretary (Japanese Speaking)
2 days ago
Job title: Secretary (Japanese Speaking)
Salary: SGD 3,800 - 4,200
Reference ID:
Our client is a leading Japanese law firm that provides comprehensive legal services to a broad range of clients. They are currently seeking a dedicated and responsible Secretary to provide administrative and office support to ensure the smooth daily operations of their legal team.
This position will report directly to one of the firm's lawyers and involves working closely with multiple stakeholders.
【 Responsibilities 】
(Secretarial Duties)
- Provide administrative support, including scheduling meetings, appointments, and travel arrangements.
- Assist in preparing legal documents and managing correspondence.
- Open, update, and maintain client files and records in an organized manner.
- Prepare and issue invoices to clients in a timely manner.
-Translate documents and email correspondence when required.
- Support other secretarial tasks as assigned by the Head of Office or lawyers.
(Administrative and Office Management)
-Coordinate with landlords, suppliers, and service providers for office and facility-related matters.
- Manage office resources such as subscriptions to legal databases, courier services, newspapers, stationery, and pantry supplies.
- Handle logistics arrangements including accommodation and travel for visitors and staff.
- Liaise with external authorities on operational matters when required.
-Work with service providers to support any services required by the Head of Office.
(Basic IT & Accounting Support)
- Support basic IT troubleshooting and liaise with the head office's IT department or vendors for IT-related matters.
- Assist with finance and accounting processes, including coordinating with the external accounting firm and internal Accounting Department.
【 What You Will Receive 】
- Variable Bonus (based on Company's and Individual performance)
- Annual Leave: 14 days
- Medical Leave
- Medical Insurance
- Annual Health Check-up: Coverage up to SGD 700 per year
- Company Trip
- Membership in the Japanese Association
- Overtime Allowance
- Flexible hours: Standard working hours are 9:00 AM to 6:00 PM, but depending on the situation, working until 5:30 PM may be considered (subject to the Legal Partner's approval)
【 Requirement & Preferences 】
(Must)
- Minimum of 3 year of experience in administrative or secretarial roles.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Good command of English, with effective verbal and written communication skills to liaise with stakeholders.
- Proficiency in Japanese (JLPT N2 or equivalent and above) is required for handling documents, email correspondence, and data/invoice management.
- Able to join immediately (up to 1 month notice)
(Advantageous)
- Diploma or higher academic qualification.
- 3 years or more of relevant experience in administrative or secretarial functions is advantageous.
- Candidates who are able to commence work immediately will be preferred.
We regret that only shortlisted candidates will be notified.
Registration No.: R Chen Weilian)
Recruitment Licence: 12C5051
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