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Project Operations Admin
2 weeks ago
Bakery Division
(BreadTalk, Toast Box, Thye Moh Chan, Wu Pao Chun)
Key Responsibilities:
Administrative Efficiency and Support
- Manage and streamline day-to-day administrative operations across all departments.
- Maintain office systems, including data management and filing (both digital and physical).
- Coordinate with HR, IT, Procurement, and Finance to ensure seamless administrative processes.
Cross-Functional Coordination
- Serve as the liaison between different departments for administrative support needs.
- Assist operational teams (e.g., Queen's Coffee, Central Kitchen, Toast Box, BreadTalk) with documentation, scheduling, and internal communication.
Compliance and Office Standards
- Ensure compliance with internal policies and regulatory requirements
- Maintain records for inspections, audits, and licenses in coordination with relevant departments.
Project and Event Support
- Provide administrative support for division-wide projects, including scheduling, documentation, and communication.
- Assist in planning and executing corporate events, meetings, and training sessions.
- Track project timelines and ensure timely submission of deliverables
Reporting and Documentation
- Maintain organized records of correspondence, meetings, and key administrative activities.
- Prepare regular administrative reports and summaries for management.
- Assist in creating presentations, reports, and internal communications as required.
Key Requirements:
Education and Certifications
- O' Level, Diploma in Business Administration, Operations Management, or related fields.
At least 2-3 years of relevant experience in operational excellence, process improvement, or a related field, preferably in the F&B industry or manufacturing.
Proven track record in leading cross-functional teams and driving performance improvements.
Skills and Competencies
- Strong analytical and problem-solving skills, with the ability to interpret data and develop actionable plans.
- Excellent interpersonal and communication skills to interact effectively with various stakeholders.
- Proficient in project management, with the ability to manage multiple priorities and deadlines.
- Solid understanding of operational processes in F&B outlets, production kitchens, and support functions.
