Office & Administrative Executive (#JLN)

1 day ago

Central Region, Singapore RECRUIT EXPRESS PTE LTD Full time $40,000 - $60,000 per year

Job summary: To be responsible for the office operations including reception work, office administration and facilities coordination work, travel arrangement and event coordination.

Reporting to a Personal Assistant.

Reception and Front Duties:

  • Greet visitors and manage incoming calls, emails and correspondence.
  • Prepare and serve drinks to guests.
  • Handle incoming and outgoing mail and courier services.

Office Facilities and Administration

  • Oversee office and pantry supplies, equipment, and maintenance needs.
  • Coordinate with vendors and service providers for office-related matters.
  • Organizing and maintaining physical and digital files. Printing of documents when requested.
  • Update mailing list and print labels for festive greetings.
  • Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.

Travel Arrangements

  • Arrange travel bookings, including flights, accommodations, and transportation.
  • Coordinate travel schedules and itineraries.
  • Meeting and Events Coordination
  • Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events.
  • Book meeting rooms and ensure necessary equipment and refreshments are arranged.

General Administrative Support

  • Assist team with administrative tasks as needed.
  • Handle ad hoc assignments and special projects.

Requirements:

- At least a diploma holder with 3 years of relevant working experience.

- Experience in facilities coordination or office renovation work will be an advantage.

To apply, please email a detailed copy of your resume in Ms. Words format to

We regret that only shortlisted applicant will be notified.

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