Administrative Executive

7 days ago

Central Region, Singapore LinkSure Network Holding Pte Limited Full time $104,000 - $130,878 per year

Responsibilities:

  • Manage front desk duties including visitors, courier, and mailing services.
  • Act as the main contact point with vendors and building management.
  • Provide administrative support to managers.
  • Handle stationery requisition, pantry supplies, and office asset management.
  • Oversee office maintenance (e.g., fire extinguishers, first-aid kits, lighting).
  • Coordinate travel arrangements (flights, visas, hotels).
  • Manage onboarding and offboarding logistics (e.g., access cards, seating, equipment).
  • Disseminate office and building-related announcements.
  • Monitor and coordinate with external cleaning services to ensure workplace cleanliness and hygiene.
  • Support and coordinate office renovation or relocation projects.
  • Assist in updating and ensuring compliance with office administration SOPs.
  • Work with finance on invoice filing, documentation, reimbursements, and submission of payment workflows.
  • Assist in planning and coordinating staff welfare activities and festive celebrations.
  • Support recruitment activities, including job postings, interview scheduling, and candidate coordination.
  • Assist in managing the full employee lifecycle from onboarding to offboarding.
  • Maintain confidential employee information in HRIS and personnel files.
  • Draft and prepare HR announcements and internal communications.
  • Undertake any other ad-hoc administrative or HR duties as assigned to support the smooth running of the office.

Requirements:

  • Diploma in Business Administration or equivalent.
  • Minimum of 2 years' relevant experience in office administration or HR support.
  • Adaptable, flexible, and able to work independently in a fast-paced environment.
  • Meticulous and well-organized, with a proactive and responsive approach to tasks.
  • Bilingual in English and Mandarin (required to liaise with Mandarin-speaking associates in China).
  • Proficient in Microsoft Office applications, especially Excel and Word.

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