Experienced Personal assistant and office manager

2 weeks ago

Central Region, Singapore Huatai Energy Pte. Ltd. Full time $4,000 - $6,000 per year

新加坡华泰能源有限公司,一家位于新达城的蓬勃发展的能源公司,现诚聘一位经验丰富的私人助理兼办公室主任加入我们的团队。负责为高管团队提供全面的行政支持。

Huatai Energy Pte Ltd, a thriving energy company located in Suntec, is seeking an experienced Personal Assistant and Office Supervisor to join our team. Provide comprehensive administrative support to the executive team.

主要职责:

·     协调和安排会议,准备会议资料,并记录会议纪要。

·     管理文件和邮件,确保文件存档井然有序。

·     接听和转接电话,处理日常通讯。

·     协助处理签证申请和其他行政事务。

·     负责办公室用品的采购和管理。

·     协助组织客户接待。

·     董事安排的其他行政助理工作,根据需要提供支持。

·     监督办公室的整体环境,包括物资、设施及设备维护。

·     制定、实施并优化办公室政策和流程。

·     作为供应商、服务提供商及大楼管理方的主要联络人。

·     与财务团队协调处理薪资、福利及采购相关事宜。

·     监督行政人员(如适用)并合理分配任务以确保工作负荷平衡。

·     支持新员工入职并确保顺利融入团队。

·     维护准确的员工出勤记录,包括合同、执照及人事档案。

·     确保遵守当地劳动法、工作场所安全及公司各项政策。

Key Responsibilities:

·     Coordinate and arrange meetings, prepare meeting materials, and take minutes.

·     Manage documents and emails, ensuring files are organized and archived properly.

·     Answer and route phone calls, handle daily correspondence.

·     Assist with visa applications and other administrative tasks.

·     Manage the procurement and inventory of office supplies.

·     Assist in organizing company events and team-building activities.

·     Provide support for other administrative tasks as needed.

·     Oversee the general office environment, including supplies, facilities, and equipment maintenance.

·     Develop, implement, and improve office policies and procedures.

·     Serve as the main point of contact for vendors, service providers, and building management.

·     Coordinate with finance teams on payroll, benefits, and procurement-related matters.

·     Supervise administrative staff (if applicable) and delegate tasks to ensure workload balance.

·     Support onboarding for new employees and ensure smooth integration.

·     Maintain accurate employee attendance records, including contracts, licenses, and personnel files.

·     Ensure compliance with local labour laws, workplace safety, and company policies.

任职资格:

·     本科及以上学历,具备5年以上办公室主任经验。

·     流利的中文和英文听说读写能力,能够胜任与国际客户的沟通。

·     熟练使用 Microsoft Office 办公软件 (Word, Excel, PowerPoint, Outlook)。

·     具备优秀的组织能力、时间管理能力和沟通能力。

·     细致认真,责任心强,能够在快节奏的环境中高效工作。

·     具有良好的团队合作精神和职业素养。

Qualifications:

·     Bachelor's degree or above, with one or more years of experience as an office manager.

·     Fluent in spoken and written Mandarin and English, capable of communicating with international clients.

·     Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·     Excellent organizational, time management, and communication skills.

·     Meticulous, responsible, and able to work efficiently in a fast-paced environment.

·     Strong teamwork skills and professional ethics.

我们提供:

·     具有竞争力的薪酬和福利待遇,包括CPF、带薪年假、节日福利等。

·     舒适的工作环境和良好的职业发展机会。

·     积极向上、团结友爱的团队氛围。

We Offer:

·     Competitive salary and benefits package, including company insurance, paid annual leave, and holiday bonuses.

·     Comfortable work environment and excellent career development opportunities.

·     Positive, supportive, and friendly team atmosphere.

有意者请将简历及薪资期望发送至

Please send your resume and salary expectations

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