HR and Admin Executive

2 weeks ago

West Region, Singapore Private Advertiser Full time $80,000 - $120,000 per year

About

The HR & Admin Executive will be responsible for a wide range of HR functions and administrative tasks, with a primary focus on maintaining personnel records, supporting recruitment and onboarding processes, assisting with finance-related tasks, and ensuring the smooth running of day-to-day operations. The role involves a combination of HR administration, operational support and assistance.

We are a distinguished brand with more than sixty years of expertise in the pharmaceutical industry. We aim to broaden our presence by using Singapore as a central hub for expansion into other countries.

Responsibilities

Human Resources

  • Maintain Personnel Records: Ensure the accurate and up-to-date management of employee data in compliance with company policies and legal requirements.
  • Database Management: Regularly update and manage HR databases to ensure all information is accurate and easily accessible.
  • Recruitment & Job Ads: Publish job advertisements on relevant platforms, assisting in shortlisting candidates and scheduling interviews.
  • Interview Scheduling: Coordinate and schedule interviews between candidates and the hiring team, ensuring a smooth process.
  • Prepare HR Reports: Assist in the preparation of monthly and quarterly HR-related reports, including employee turnover, absence reports, and more.
  • Employee Inquiries: Respond to employee inquiries related to HR policies, benefits, and other HR-related matters in a timely and professional manner.
  • Training Materials: Develop and update training materials to ensure consistency across all learning and development programs.
  • Onboarding Support: Assist the HR team with onboarding new employees and ensuring a smooth transition into the company.

Administrative

  • Logistics Coordination: Coordinate logistics for both internal and external meetings, ensuring seamless operation, including travel arrangements, venue booking, and material preparation.
  • Monthly & Annual Operations: Assist in organizing and managing monthly/annual operations, including meetings, agendas, and event planning (e.g., luncheons, team-building events).
  • Assist in Finance Tasks: Support the finance team with administrative tasks related to budgeting, expense tracking, and financial documentation as required.
  • Ad-Hoc Administrative Support: Provide general administrative support as needed, including document preparation, filing, and responding to email correspondence.

Qualifications

  • Education: Diploma in Human Resources, Business Administration, or related field.
  • Experience: Minimum of 2-3 years of experience in HR, administration, or a similar role. Experience in a manufacturing or pharmaceutical industry is a plus.

Required Skills

  • Strong organizational and time-management skills.
  • Excellent verbal and written communication.
  • Ability to handle sensitive information with confidentiality.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Attention to detail with a strong ability to multi-task and prioritize.
  • Strong interpersonal skills and ability to work in a collaborative environment.

What we offer

  • Competitive salary and benefits package
  • Opportunities for professional development and advancement
  • A dynamic and collaborative work environment

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