Receptionist & Administrative Support

2 days ago

Central Region, Singapore Valuemax Group Ltd Full time $45,000 - $55,000 per year

Job Summary

The Receptionist with Admin Support is the first point of contact for visitors and clients, responsible for ensuring smooth front-desk operations and providing administrative support to keep the office running efficiently. The role also involves handling company banking errands, managing meeting room bookings, and supporting our Business Development Managers.


Key Responsibilities

Reception Duties

  • Greet and welcome visitors in a professional and friendly manner.
  • Answer, screen, and direct phone calls promptly.
  • Manage the reception area, ensuring it is tidy and presentable at all times.
  • Handle incoming and outgoing mail, courier services, and deliveries.

Administrative Support

  • Provide general administrative support to our Business Development Managers as required.
  • Manage booking of meeting rooms, ensuring availability and proper setup.
  • Assist with data entry, filing, photocopying, and scanning of documents.
  • Maintain office supplies inventory and place orders when necessary.
  • Support scheduling of meetings, appointments, and travel arrangements.
  • Assist with preparation of reports, presentations, and correspondence.

Other Responsibilities

  • Run company banking errands and other external administrative tasks.
  • Support in organizing company events, meetings, and team activities.
  • Handle ad-hoc tasks and special projects assigned by management.
  • Uphold confidentiality and professionalism at all times.

Requirements

  • Diploma/Certificate in Business Administration or equivalent preferred.
  • Prior experience as a receptionist or in an administrative role is an advantage.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Well-organized, detail-oriented, and able to multitask effectively.
  • Professional appearance and positive customer service attitude.
  • Trustworthy and reliable in handling company banking and confidential matters.

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