Senior Executive/ Assistant Manager

2 weeks ago

Central Region, Singapore Good Job Creations (Singapore) Pte Ltd Full time $90,000 - $120,000 per year

Contract Duration: 1 Year Maternity Cover

Working Hours: 8.30am to 6.00pm

Job Scope:

  • Support the team in planning, implementing and operationalising the following Phase III activities
  • Oversee the accurate and timely assignment of all students to their clinical placements, addressing and resolving any discrepancies or allocation issues promptly.
  • Lead the review and refinement of the placement allocation process by soliciting feedback from students and tutors and implementing improvements to enhance efficiency.
  • Deliver hands-on assistance for undergraduate teaching activities including lectures, workshops, Simulated Clinical Teachings (SCTs), Objective Structured Clinical Examinations (OSCEs), and formal assessments by coordinating logistics, supporting tutors and ensuring seamless execution of each session.
  • Manage unexpected challenges by troubleshooting issues promptly and provide immediate solutions to maintain the smooth progression of teaching activities.
  • Supervise the creation and management of learning events, assignments on the Learning Management System (Elentra) and facilitate timely updates.
  • Oversee the accurate records for all learning events and assignments on Elentra. Implement regular checks to ensure accurate data is shared to stakeholders involved.
  • Direct the preparation and execution of assessments by coordinating logistics such as venue booking, materials distribution, and invigilation assignments.
  • Supervise the accurate and timely submission of marks and ensure all assessment processes adhere to established standards and deadlines.
  • Manage all queries from stakeholders ensuring prompt and professional communication. Oversee the resolution of issues and maintain high standards of responsiveness.
  • Act as the primary point of contact for stakeholders. Disseminate timely updates, monitor attendance records and ensure proper documentation for absentees, ensuring accurate records.
  • Oversee and ensure the timely and accurate collection of student and tutor feedback after each clinical placement and teaching activity.
  • Monitor the feedback collection process and address challenges such as low response rates or incomplete submissions by executing appropriate interventions.
  • Secretariat duties (planning agenda, collating slides, scheduling, and taking minutes) for department meeting
  • Support in organizing department activities and events

Requirements:

  • Two years of relevant experience in event management or coordination will be an advantage
  • Meticulous with an eye for details
  • Experience with learning management systems is an advantage

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