Sales Support Executive

1 week ago

Central Region, Singapore 8a5a3b3c-9f3f-4545-9efd-39c8020b90c7 Full time $40,000 - $60,000 per year

Description:

Reporting to the Director of Sales, you will provide comprehensive administrative support, plan and coordinate special projects for the Sales Department.

Duties and Responsibilities:

·     Assist with presentation decks, production reports or any relevant reports for Director(s).

·     Vetting of contracts and verification of sales and agencies' commissions.

·     Managing executive's calendars, scheduling appointments, coordinating meetings.

·     Minutes taking during meetings and follow up on action items.

·     Submitting conference/business trips application for approval, manage travel plans i.e. flight/hotel/transfers/visa arrangements and conference registration.

·     Prepare conference/travel files and itinerary.

·     Complete submission claims for overseas travel and any corporate expenses.

·     Answers phone calls, takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner.

·     Update new agent information into Opera.

·     Assist the Corporate /MICE team on proposals, contracts and its related duties.

·     To ensure all correspondences are effectively copied to relevant departments such as Group Resumes to be sent prior to group arrival, and trace dates are effectively followed up.

·     Create duty roster for administrative staff and sales managers.

·     Sourcing of corporate gifts and monitoring of in/out of stocks.

·     Ordering of office supplies.

·     Raise invoices in SAP.

·     Raise complimentary forms for rooms / F&B.

·     Support on on-boarding and off-boarding of employees.

·     Co-ordinate on the bookings of the Sales meeting room.

·     Performs other related duties as assigned.

Requirements:

·     Minimum diploma in any discipline.

·     Min. 1 year of experience in similar role, preferably within hospitality, services, or travel related industry.

·     Strong oral and written communication skills.

·     Strong presentation, communication and interpersonal skills.

·     Team player, strong organizational skills with the ability to prioritize and multi-task.

·     Take responsibilities and result-oriented.

·     Proficient in Microsoft Office, and hotel management systems.

What We Offer?

·     A vibrant and inclusive work environment within Singapore's first "Garden-in-a-Hotel."

·     Opportunities for career growth and development within Pan Pacific Hotels Group.

·     Employee wellness and sustainability-focused initiatives.

·     Associate discount when dining at any F&B outlets within the Pan Pacific Hotels Group.

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