Executive Assistant

2 days ago

East Region, Singapore Song Fa Bak Kut Teh Food Pte. Ltd. Full time $36,000 - $42,000 per year

Job description

  • Reports to Culinary Director
  • Office Address: 1550 Bedok North Ave 4 Singapore 489950
  • Working Hours: 5.0 Day work week (44 working hours/week)
  • Full Day 9.00am – 6.00pm
  • Basic Salary Range: $3000 - $3500
  • Salary Pay Out date: 5th/7th of the following month
  • Annual Wage Supplement: 1.0 month
  • Variable/Performance Bonus available (twice in a year)
  • Probation Period: 3 months (includes time for training) (Salary adjustment applicable should candidate is confirmed of her position.
  • Individual must be willing to work on weekends & Public Holidays (should situation require)
  • 1 day off in lieu/leave will be return for work done on weekend/Public Holiday
  • Annual Leave – 10 days annual. Increase 1 day for every year worked. Maximum is 16 days
  • Sick Leave is 14 days / Hospitalisation Leave including sick leave is 60 days
  • Birthday Leave - 1 day and Family Day Leave - 1 day
  • Medical Reimbursement - $40/visit (Capped at $600/year)
  • Dental Reimbursement: $150/year
  • Detailed terms & conditions shall be written in the employment contract

Job Responsibilities

Administrative

  • Coordinate and follow up with other departments to liaise for R&D food ingredients.
  • Record and summarize meeting notes and food tasting feedback.
  • Document raw materials and ingredients used for R&D with photos and ingredients list.
  • Schedule and setting up monthly meetings with outlets kitchen in charge
  • Support in following up on the status of projects / cross-functional tasks and assignments when required.
  • Collaborate with other teams to ensure policies, procedures and timelines are met.
  • Assist in translation of operational documents or communications between Mandarin and English when required.
  • Print and organize materials required for new outlet opening and staff training
  • Central kitchen HR administrative works

SOPs & Documentation

  • Maintain and update current SOPs for outlets and central kitchen
  • Draft new SOPs for new food products including preparation guidelines and training manuals.
  • Assist in photo taking session for new food products

Inventory & System Management

  • Input or update stock levels for raw materials and supplies
  • Track ingredients usage for daily operations or for R&D
  • Generate purchase requests and stock movement reports
  • Assist Central Kitchen Head Chef in monitoring overstock, shortages and expired materials

Non-Food Procurement

  • Assist with procurement for basic kitchen equipment, tools and any other supplies

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