Executive Assistant to Managing Director

2 days ago

East Region, Singapore Everyday Curtains Pte. Ltd. Full time $60,000 - $120,000 per year
Job Title: Executive Assistant to Managing Director
Department: Executive Office
Reports To: Managing Director (Ken Lim)
Location: Everyday Curtains HQ (Tai Seng / Ubi)
Role Purpose

To act as the Managing Director's right hand — ensuring smooth coordination across departments, maintaining structure in meetings, managing communication and priorities, and progressively learning the company's operational and sales rhythm. The PA supports leadership execution and helps ensure company tempo, alignment, and accountability.

Key Responsibilities

1. Executive & Administrative Support

  • Manage Ken's schedule, priorities, and daily to-do list, ensuring important matters are followed through.
  • Prepare and organize meeting minutes, track follow-ups, and ensure accountability from each department.
  • Handle confidential correspondence, documents, and HR matters with discretion.
  • Maintain structure and flow for key weekly meetings (Sales, Ops, Factory, Installers).
  • Serve as a communication bridge between Ken and department heads.

2. Operations Oversight

  • Learn and support Installation Coordination workflow — from setting schedules to resolving onsite issues when needed.
  • Track installation progress, material readiness, and team performance.
  • Monitor key operational KPIs (error rate, scheduling accuracy, completion time).
  • Step in as a secondary point of contact when the installation coordinator is away.

3. Sales & Admin Coordination

  • Learn Sales Coordination processes: quotation tracking, follow-up, and designer communication flow.
  • Support sales reports, appointment calendars, and CRM updates.
  • Help ensure showroom appointments and client experiences are well-organized.
  • Consolidate weekly sales data, team activity logs, and performance dashboards.

4. Company Rhythm & Leadership Support

  • Assist in maintaining the company's weekly rhythm: Monday meetings, updates, and communication summaries.
  • Draft internal messages, announcements, or notes in Ken's tone and style when required.
  • Support preparation for leadership reviews, incentives, and planning cycles (Jan & Jul).
  • Record, summarize, and ensure implementation of decisions from leadership meetings.

5. Learning & Growth

  • Undergo a structured learning path to understand:

    Everyday Curtains' sales, operations, and factory systems.

    Key product knowledge.

    Company culture, tone, and leadership philosophy.
  • Gradually build capability to deputize Ken in coordinating departments when he is away.
Required Skills & Attributes
  • Excellent written and spoken English. Mandarin proficiency is an advantage.
  • Highly organized, detail-oriented, and proactive in anticipating needs.
  • Strong follow-through and accountability mindset.
  • Good emotional intelligence and communication skills with both staff and partners.
  • Comfortable managing multiple priorities under pressure.
  • Willingness to learn operational and sales processes hands-on.
Career Path

The role is designed to evolve from Executive Support → Executive Coordinator or Chief of Staff, depending on growth and capability.

To apply whatsapp Ken

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