Executive Assistant

4 days ago

West Region, Singapore Private Advertiser Full time $40,000 - $80,000 per year

Calendar and Schedule Management:

  • Coordinate and manage Regional Supply Director's calendar, appointments and meeting schedules.

Travel Arrangements:

  • Coordinate travel arrangements for Regional Supply Director's Office and Tuas Plant Head including flights, accommodation and transportation.
  • Prepare itineraries for business travel.

General Administrative:

  • Assist Regional Manufacturing Director's O􀆯ice and Plant Leadership Team in special assignments and/or projects related to Tuas including leadership meetings, on-site and on-site events, visit coordination and management.
  • Support the HR administrative and coordination matters on onboarding and Onboarding employees and employee engagement activities.
  • Maintain records of all sites functional, technical, and leadership trainings for employees
  • Assist on vendor payment processes.

Facilities Management

  • Support Engineering Team in facilities management and improvement projects execution (liaising with vendors).
  • Create a conducive community experience in the administrative workplace that are both engaging and productive with human-centric experiences.
  • Lead 5S implementation across functions in within office area.
  • Supervise daily operations of 3rd party canteen, office utilities, and transportation services based on contract guidelines.
  • Set regular checkpoints with canteen committee to continuously improve services and address any pressing concerns.
  • Oversee 3rd party contract services providers to ensure compliance to human rights policy.

Requirements

  • Diploma or degree in Business Administration, Communications, or a related field is often preferred.
  • At least 2 years of experience as an Executive Assistant supporting senior leadership.
  • Excellent communication, organizational and multitasking abilities in a fast paced environment.
  • Attention to detail, discretion and confidentiality.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Previous experiences in o􀆯ice administration and events coordination are advantageous.

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