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HR & Office Assistant

2 weeks ago

Singapore KURARAY ASIA PACIFIC PTE. LTD. Full time

**Key Task or Responsibilities**:
The HR & Office Assistant reports to the HR or Office Executive and is primarily responsible for administrative support in both HR and General Affairs Department. His/her specific responsibilities include, but not limited to:
- HR Duties
- Benefits Administration
- Make appointment for employees’ health screening, pre-employment, annual SCDF and Audiometry checkup.
- Registration of training courses and administration of company training records.
- Preparation for New Employee Onboarding.
- Check medical related invoices and submit to insurance for reimbursement.
- Monthly update of organization chart.

General Affairs
- To provide receptionist function including maintenance of meeting rooms.
- To receive guests and visitors and ensure proper registration in the visitor management system.
- To answer and transfer phone calls professionally.
- Ensure company phone list is up to date.
- Application of Jurong Island Pass and issuance of In-house Contractor Pass etc.
- General administrative/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing.
- Assist in the management of canteen operations and lunch order.
- Coordinate and Monitor of contractors - cleaning, pest controllers & gardening, garbage disposal and provide appropriate feedback for follow-up action.
- Oversee office equipment including copier machine, water dispenser, coffee machine etc. and liaise with suppliers for maintenance and repair.
- Check and replenish stock for stationery and pantry items.
- Inventory management of uniforms.
- Proper management and record of lockers, door keys etc.
- Support in management of company buses and schedules.
- Support company event and activities such as food catering, room setup etc.
- Raise work request for office maintenance.
- Support in logistics (hotel, transport, etc.) arrangement for any guest hosted in plant or regional meetings or workshop hosted in Singapore.
- Ensure notices on noticeboards are up to-date.
- Any other duties as assigned.

**Our Requirements**:

- GCE ‘O’ Level or equivalent
- Fresh or with experience

**Key competencies**:

- Analytical skills
- Ability to work well under pressure
- Good communication skill and able to collaborate with different functions
- Independent and able to work effectively with individuals at all level of organization
- Problem-solving skills
- Resourcefulness
- Detail-Oriented
- Proficient in Microsoft Office Application especially in Excel.