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HR & Admin Manager

2 weeks ago

Singapore OFFICE SECRETARIES PTE. LTD. Full time

**Responsibilities**:
Responsible for running the administration of the office in Singapore as well as provide assistance to the 4 remote offices, Ensure overall company efficiency, productivity and cost effectiveness.

**Financial**:

- Manage office spend effectively; implement any cost cutting measures
- Responsible for preparation of office operating expenditure budget
- Prepare monthly comparison between Singapore expenditure actual vs budget.
- Answering of internal/external audit queries.
- Liaise with UK finance controllers regarding SAR spending and recharge by UK.

**People Management**:

- Manage two direct reports; responsible for allocation of work. Provide effective leadership to ensure that report is properly trained, organized, equipped and motivated to achieve objective, respond to changing policies and fulfil her potential.

**HR/Admin**:

- Assist with recruitment of new staff and preparation of employment contracts in consultation with UK HR
- Manage HR files.
- Preparation of increment/annual bonus and target bonus letters.

**Outsourced contractors/service providers**:

- Drive outsourced paymaster/accountant on staff salaries and preparation of monthly accounts, ensure salaries are paid on time and monthly are promptly completed.
- Drive Company Secretary on all secretarial matters e.g. updating of business profile with the authorities on various changes. Ensure filing meets deadlines.
- Liaise with insurance broker on all office and staff insurance renewals.
- Work with hotels on contracted hotel rates and travel agent on corporate rates with SQ, our preferred airline.

**Executive Assistance**:

- Support the RD and other RSD/RSM across all offices.
- Interface between UK and AsPac offices.
- Act as Local Communicator for AsPac.

**Operations**:

- Manage office relocation and renovation
- Organise yearly AsPac Sales Meeting and GBT meetings in AsPac
- Organize company’s adhoc events during the year.

**Compliance**:

- Ensure and work with all staff to ensure that the company’s T&E compliance policy is being executed; work with the administrators of the other 4 remote offices to ensure that compliance is in place

**Requirements**:

- At least 5 years of working experience in the related field
- Preferably managers specialising in Secretarial/Executive & Personal Assistant
- HR experience would be advantageous
- Excellent administration and organisation skills and knowledge of bookkeeping procedures
- A strong communicator and possess good writing skills
- Excellent skills in influencing and motivating others
- Active listener and good time management
- Possess good analytical skills and a good problem solver
- Familiar with compliance policy and execution

**HOW TO APPLY:
Interested applicants, please submit your updated resume & a recent photo in MS Word format to: