Human Resources and Admin Manager

2 weeks ago

Orchard, Singapore Credit Counselling Singapore Full time

**Job Responsibilities and Duties**
- **Recruitment and Selection**_
- Work with respective department heads to review & draw up job descriptions to advertise for job vacancies and conduct interviews.
- **Policies, Payroll and Performance Management**_
- Review and draft HR policies.
- Update Staff Handbook and Code of Conduct.
- Preparation of employment documents such as letter of employment, increment, resignation acceptance and disciplinary action, etc.
- Monitor staff contracts and renewals
- Leave record keeping.
- Investigate and record whistle blowing issues.
- Investigate, mediate and record staff complaints, dispute & grievance incidents.
- Liaise with HR consultant, where applicable.
- **Training and Development**_
- Formalise competency framework and identify training needs.
- Course registration and related follow-up with the course provider, sponsor and Government subsidy claims, etc.
- **Management Reporting, Surveys and Company Secretariat Matters**_
- Prepare HR budget.
- Review headcount requirements with HODs for budget planning.
- Participate in MOM surveys, NCSS surveys and salary surveys.
- Administer & report on Balanced Scorecard.
- Coordinate, prepare, conduct presentation (HR related) and take minutes in Board and Committee meetings.
- Ensure that the Directors and staff executes the yearly Conflict of Interest declaration in compliance with National Council of Social Service’ guidelines.
- **Procurement**_
- Adhere to Procurement Policies for general purchases, festive gifts, as well as insurance policies, etc.
- **Office Administration**_
- Coordinate company events, eg. CNY lunch, Christmas lunch, Anniversary, etc
- General administrative duties, such as air-con servicing, lighting and furniture repairs, etc.
- **Others**_
- Adhere to Personal Data Protection Act and CCS policies; and observe confidentiality of staff and client’s information
- Any other duties that require assistance

**Job Pre-Requisites**
- Degree in Human Resource Management, Business Studies/ Administration/ Management or equivalent.
- Familiar with the Employment Act.
- Positive attitude with a service excellence mindset.
- Strong organisational and time management skills.
- An independent self-starter and a team player. Able to work under pressure.

Pay: Up to $5,500.00 per month

**Benefits**:

- Health insurance
- Parental leave

Schedule:

- Monday to Friday

**Education**:

- Bachelor's or equivalent (preferred)

**Experience**:

- HR Manager: 10 years (required)

Work Location: In person

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