Personal Assistant to CEO

5 days ago

Singapore CONFIRM GOOD PTE. LTD. Full time

Roles & Responsibilities:
The role of the Personal Assistant to CEO is to provide administrative and organizational support to the CEO and to assist on the day-to-day operations of the office.
- Act as the primary point of contact for the CEO.
- Calendar management - Manage, organize, review and schedule meetings for the CEO, prioritizing tasks in alignment with business needs.
- Prepare advanced data/information and materials for the CEO
- Proactively remind the CEO of events on the calendar and take initiative to ensure pre-preparation of the correct documents and materials for upcoming meetings and appointments.
- Liaise with other employees, guests and external parties on behalf of the CEO for meeting coordination.
- Draft and edit correspondence, reports, and other documents on behalf of the CEO.
- Handle expense claim, travel arrangement and errands for the CEO
- Manage the day-to-day operations of the office, including handling incoming and outgoing mail, office maintenance matters and ordering office supplies.
- Ensure the office environment is well-maintained, clean, and organized.
- Coordinate and support company events and meetings, both internally and externally
- Act as the point of contact for external vendors and service providers

**Requirements**:

- Extremely proactive, patient, dependable, with exceptional customer service -You are able to anticipate the needs of the CEO.
- Positive, alert and can-do personality.
- Must be discreet, especially in managing personal and confidential information that passes through the CEO office.
- Tech savvy and comfortable in the use and integration of social media and technology platforms.
- High strategic aptitude with the ability to build collaborative relationships with a variety of personalities and leadership styles.
- Entrepreneurial mindset focused upon consistently adding value to the role and the organization.
- Excellent written and verbal communication skills (English & Mandarin).
- Time management skills - Ability to prioritize how time is best spent, both for self, the leadership team and the CEO.
- Well organized, meticulous and get things done.

Availability to travel and work outside of core business hours as necessary.

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