Personal Assistant to CEO

7 days ago

Singapore EVYD RESEARCH PRIVATE LIMITED Full time

We are seeking a Personal Assistant to CEO to provide high level confidential support and full secretarial and administrative services. This role will ensure effective planning and administrative systems are implemented and maintained efficiently and effectively.

**IN BRIEF**:
Provide full administrative and secretarial support to CEO to ensure the smooth management of his day to day affairs and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate, especially in the CEO’s absence.

**RESPONSIBILITIES**:

- Manage CEO’s calendar and prioritise and reallocate appointments if required.
- Arrange internal and external meetings. Prepare and provide appropriate agendas, presentations, documents, and refreshments.
- Process CEO’s correspondence, maintain CEO’s office systems including data management and filing, and maintain records of CEO’s contacts.
- Serve as the point of contact for CEO, management, employees, clients and other external partners.
- Handle expense claims, travel arrangements and errands for the CEO & Board when required.
- Perform personal errands for CEO or other duties as assigned as required.

**QUALIFICATIONS**
- Excellent oral and written communication, with attentive listening abilities.
- Discretion and trustworthiness: you will often be party to confidential information.
- Tactful and respectful.
- Willingness to carry out administration duties.
- Education background in Business administration, Management or other relevant field.
- Very strong organizational, planning and problem solving skills in a fast-paced environment.
- Proven ability to multi-task and keep track of several projects in parallel.
- Good computer skills and IT literacy, include: Word, PowerPoint, Excel & Outlook.
- Exceptional customer service skills and highly detail-oriented.
- Ability to speak in Mandarin is an added advantage.

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