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Document Controller
2 weeks ago
**Your Impact**:
Our People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology - we're integrating a multitude of these solution elements to build the smart environments of tomorrow.
As one of the world’s most value resources, our team is solving some of the world’s most complex water issues. Whether it’s treating, distributing or storing water, Jacobs reaches across boundaries and collaborates to successfully deliver customized innovative solutions. We provide you the means and tools to work on a wide variety of interesting and challenging projects to grow your career and help protect this valuable resource.
Our Water business would like to welcome a Document Controller to be part of the team working on a major water infrastructure project in Tuas, Singapore.
This position provides support to design submissions and be document control for a mega project. The role is a specialized document controls role independently, including administering the project Electronic Document Management System (EDMS); uses judgment based on experience to evaluate situations and select correct method and procedures of document controls and document formatting. This position interacts regularly across departments, client and contractors.
Key responsibilities:
- Follows document control procedures and processes documents from the internal project team, Contractor, and client appropriately.
- Provides support and maintenance of the EDMS including training project and contractor teams
- Maintains records of drawings, project reports, specifications, product proposals, and documentation in accordance with project Meta-data structure.
- Assist in completion of requests, searches, and queries from any project members
- Log and track hard copy file library
- Control of incoming & outgoing correspondence
- Ensure timely distribution of submission/comments on project documents to the respective project team
- Assist the construction management team with creating, editing, scanning, copying, printing, formatting, achieving, and distributing project documentation
- Ensure all documents submitted by the design office and site teams are in accordance to project procedures
- Maintain confidentiality around sensitive information and terms of the agreement
- Assist in preparing Document Control procedures and Work instructions.
- Share duties as part of a wider Document Controls team in the project.
- This role reports to the Construction Manager and Document Control Manager.
**Here’s What You’ll Need**:
- Minimum 2 years of experience in Document Controls and admin assistance
- Experience using document control software (essential)
- Working on large projects during the construction delivery phase would be an added advantage
- Proficient in Microsoft Office, especially Excel and Word
- Good command of written English
- Proficient typing and editing skills
- Ability to communicate and work with all levels of the organization
- Possess a creative mindset to identify and solve issues (can-do attitude)
- Planning and organizing; Attention to detail
- Ability to plan and work to deadlines
**Jacobs. A world where you can.**
From our inclusive employee networks, to our positive mental health champions - we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share By supporting one another, we all succeed.
With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximise your potential. You’ll uncover flexible working arrangements, benefits and opportunities to do good too - from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals - all at a single global company.
- Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities._
